ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES-February 6, 2012-Hodgin Elementary Media Center at 7:03 p.m.
Opening Ritual was led by President Mary Stanton.
Corresponding Secretary-Linda Richardson introduced our Guests: Alphi Chi, Laureate Alpha and Preceptor Iota.
March guest chapters will be: Laureate Alpha Sigma, Preceptor Rho and Upsilon Master.
Roll call was taken by Recording Secretary Pat Moncayo. 20 chapters were present with 35 members-the quorum was met.
Minutes: Approved . The January minutes had previously been sent to all Chapters and to International.
OFFICERS REPORTS:
President Mary Stanton: The Executive Board met at the home of Janice Swope on January 23, 2012.
1st Vice President Storm Gonzalez: no report.
2nd Vice President Mary Elliott: Reminder notices to submit the names for Scholarship Applications are in all Chapter Boxes; applications must be turned in by the March meeting.
Corresponding Secretary Linda Richardson: A sympathy card was sent to Upsilon Master upon the death of Treva Ullrich and a thinking of you card sent to Ruth Cook who had shoulder surgery. Chapter birthday cards were sent to Alpha Chi and Beta Psi.
Recording Secretary Pat Moncayo: no report.
Treasurer Janice Swope: Reported that the Operating Account has $8,025.48--$4551.00 of that balance is the monies for the Valentine Dance registration. There is $5,900.30 in the Bank of America Reserve Account and $5,887.01 in the Bank of America CD account. Copies of the January financials were submitted to all Chapters.
Parliamentarian Carol Pettit: As the theme for 2011-12 is on Traditions, Carol read from the BSP Pledge Book asking all members present if they were following these traditions. She also read an insert from The Torch about the Valentine Queen traditions.
COMMITTEE REPORTS:
Executive Board-Pat Moncayo: no report
Contact: by phone – Jewel Reid; by email: Mary Stanton and Janice Swope.
Roster-Mari Bryant: no report.
Website-Anne Hayward & Debbie Davis: no report.
Scrapbook-Xi Delta Cindi Hatcher: Jewel Reid asked for a page; all pages are due at the April meeting.
Scholarship-Mary Elliott – scholarship forms are due by the March meeting.
Toys for Tots-Preceptor Alpha Omega: no report
NM State Convention: Georgia Athearn: A sample of the registration form with the logo is in all the Chapter boxes. The final copy will be sent to all Chapter Presidents by the end of the month along with the logo.
Tentative Time Schedule was also put into the Chapter Boxes along with the page for advertisements that will appear in the Program Book.
Georgia stated that the focus is meeting with the sub-committees; the next phase will be working on the programs. She asked members to provide her with any copies of past convention programs. A planning meeting will be held on February 18 to develop the Friday/Saturday night events. The City Council Executive Board will judge the doors. Chris Thorson thanked those who brought gifts for the door prizes—all Chapters are responsible for 5 gifts and should bring them to the March meeting.
EVENT REPORTS:
Honors Luncheon-no report.
Sweetheart Dance-142 registrations have been received.
Founders Day-no report
Janice Swope reviewed the list of members eligible to receive the Order of the Rose, Silver Circle, Golden Circle and Diamond Circle rituals. All names must be submitted by end of the month so the pins may be ordered.
Mother-Daughter Legacy Tea-no report.
Unfinished Business: None
New Business: None
Announcements: Linda Richardson asked that any Chapter who needs a card sent to please sign the card book.
The Executive Board will meet at the home of Carol Pettit on February 20, 2012 at 6:30 p.m.
The next City Council meeting will be held on Monday March 5, 2012 at Hodgin Elementary Media Center at 7:00 p.m.
The meeting was adjourned at 8:00 p.m. with the closing and Mizpah.
Respectfully submitted by Recording Secretary Pat Moncayo.
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES- January 9. 2012 Hodgin Elementary Media Center at 7:05 P.M.
Opening Ritual: was led by President Mary Stanton
Corresponding Secretary- Linda Richardson introduced our Guests; Preceptor Iota, Alpha Chi, Alpha Omega, Delta Omega and Xi Alpha
Roll Call: was taken by 1st Vice President Storm Gonzales ( Recording Secretary Pat Moncayo was excused)
Minutes: Reading of the November 7, 2011 meeting was dispensed; motion by Storm Gonzalez, Delta Omega and seconded by Mari Bryant, Preceptor Alpha.
OFFICERS REPORTS:
President- Mary Stanton; We met at Mimi's for a short City Council Executive meeting on Thursday December 22, 2011. Sisters enjoying Christmas exchanges and Lunch.
1st Vice President- Storm Gonzalez; no report
2nd Vice President- Mary Elliott;
Gave scholarship information. Have the scholarship applications in the file boxes or mailed to her no later than the March City Council meeting or March 15th.
Corresponding Secretary- Linda Richardson;
sent out cards and read two thank you notes from Sandy Hunter.
Recording Secretary- Pat Moncayo- excused
Treasurer-Janice Swope
- Reported all funds from the Honor's Luncheon are in, $220.00 plus on Honor's luncheon.
$3707.26 operating Account, $5900.30 Reserve Account, $5887.01-CD and State Convention $1992.50 Balance. $88.00 for six months. P.O. Box/Key deposit. No outstanding Bills.
Parliamentarian-Carol Petitt;
Read from the Torch. Information on the Torchbearer Degree, and, also read to us from a newspaper clipping.
COMMITTEE REPORTS:
Executive Board- Pat Moncayo excused
State Convention- Chair: Georgia Athearn;
See the convention insert update from your file boxes. Convention will be held at the Marriott. Putting together logo for Convention for charms, ditty bags, registration forms, also Debbie Davis will have registration forms on line as well.
Try to get Govenor Susana Martinez to come to the convention either Saturday or Sunday. Mary Stanton mentioned that the Beta Sigma Phi International will be having an meeting January 15, 2012, They would like to send someone from International to our State Convention. Georgia, also
acknowledged our 2nd Vice President - Mary Elliott Chapter Preceptor Iota, for her hard work on the Convention committee.
Chris Thorson, Preceptor Alpha Omega said, there Chapter is doing door prizes. Need five gifts from each chapter for the door prizes ($10.00 each) for the Convention before or at April City Council
Contact- by phone; Jewell Reid Upsilon Master
Contact-by computer; Mary Stanton and Janice Swope
Website-Anne Hayward
Debbie Davis is contact
Scrapbook-Xi Delta; turn in pages by April 4th or before.
Service Toys For tots-Chair: Preceptor Alpha Omega; Toys taken to the Marine office.
Honor's Luncheon-everyone turned in the information
Sweetheart Dinner/Dance-Chair: Beta Psi;
Place- Tanoan Club February 11, 2012, time-6:00p.m $37.00 per person The Theme is Vintage.
Sign up sheets and money need to be turned in by the February City Council meeting.
The beautiful invitations were given to all chapters and City Council members. Will have DJ (music)
Founder's Day -Chair: Xi Alpha Daryl Ryner- no report. Will be at the Elegante' Hotel April 28th
Woman of year- no report
Order of the Rose -no report
Rituals: Silver Circle, Golden Circle, and Diamond Circle-no report
Get the names of honorees to Janice by the end of February. So she can order the pins and get 15% off.
Mother/Daughter Tea: Chair-Laureate Alpha Sigma
Committee: Alpha Omega
Unfinished business: Jan Lebeau, Laureate Alpha Pi did not get eight rosters. Let Janice know.
Mari Bryant, Preceptor Alpha; Registration for convention. Needs information on committees.
New Business: New members need to pay $5.00 dues and $3.00 scholarship fees. Janice has the forms for new members to complete, so we can put in roster.
Announcements - none
The Executive Board will meet at Janice Swope's home on January 23, 2012 at 6:30P.M.
The next City Council meeting will be held on Monday February 6th, 2012 at 7:00P.M. in the Hodgin Elementary School Media Center.
The meeting was adjourned at 8:00P.M. with the closing and Mizpah
Respectfully submitted by President Mary Stanton and Corresponding Secretary Linda Richardson
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES – November 7, 2011
The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary School Media Center at 7:00 p.m. The meeting called to order by 1st VP Storm Gonzalez as President Mary Stanton was unable to attend due to weather conditions. All members joined hands for the Opening Ritual.
Corresponding Secretary Linda Richardson introduced guest chapters Psi Master, Beta Psi and Preceptor Alpha; December guest chapters will be Alpha Chi, Preceptor Iota and Preceptor Alpha Omega.
ROLL CALL was taken by Storm Gonzales (Recording Secretary Pat Moncayo was excused); present were __ members from 20 chapters representing a quorum.
MINUTES: Reading of the October 3, 2011 meeting was dispensed with as the minutes are online for all members to read.
OFFICER REPORTS:
President Mary Stanton – Excused.
1st Vice President Storm Gonzalez-All three prospective members have been contacted and invited to join chapters.
2nd Vice President Mary Elliott – The issue of meeting folders being too snug has been resolved—all chapters were reminded to make 31 copies which includes one copy each for CC Board members.
Recording Secretary Pat Moncayo – Excused.
Corresponding Secretary Linda Richardson –Thank you notes for the Honor’s Lunch were sent to Marriott Pyramid Hotel, new sponsor Katie DeLorenzo and event chair Bonnie Morrow. A sympathy card was sent to Georgia Munoz. Cards are welcome for Corinne Smith (member-at-large) who is in the Phoenix Mayo Clinic (send in care of to 8208 Wolverine NW, Albuquerque, NM 87120. Sandy Hunter’s (Laureate Alpha Sigma) husband, Bob is now at home.
Letters were read to City Council from CC Cross and Laureate Kappa -- to CC Cross, Laureate Kappa and Sisters of Beta Sigma Phi from the Executive Board.
Parliamentarian: Carol Pettit read from the November Torch, the Book of Beta Sigma Phi about the protocol of the Opening and Closing Rituals and Traditions #5 (Honor’s Lunch) and Tradiations #6 (Toys for Tots). She closed with a poem.
Treasurer Janice Swope requested all Chapters to check the CC spreadsheet to ensure their information is correct.
She reported that the Operating Account balance for period ending October 31, 2011 is $2580.20. Outstanding check $40 for Liability Ins. The Money Market account in the amount of $5887.01 was closed into a CD( no-risk 9 mo.) at Bank of America with monthly interest deposited to the Operating Account. $6,900.30 in the reserve account; $2130.50 has been transferred to the State Convention checking account.
COMMITTEE REPORTS:
Executive Board – The Executive Board met on October 17th at the home of Storm Gonzalez; the next meeting will be held on November 21, 2011, 6:30 p.m. at Macaroni Grill.
State Convention – Georgia Athearn discussed the structure of the State Convention Committee.
Contact – All members were contacted.
Rosters/Website – Mari Bryant has reordered 10 additional rosters; the website is now online.
Scrapbook – Xi Delta: Chapters’ pages are due prior to March meeting.
Scholarship – Applications due prior to the March meeting.
Service (Toys for Tots)– Chair Preceptor Alpha Omega: The Marines will be at the December meeting to pick up toy donations—all Chapters are asked to bring at least one unwrapped gift.
EVENT REPORTS:
Honor’s Luncheon– Chair Laureate Alpha: 122 members attended.
Sweetheart Dinner/Dance- Chair Beta Psi: the event will be held at the Tanoan Country Club on Saturday, February 11, 2012.
Founder’s Day– Chair Xi Alpha: No report.
Mother/Daughter Tea– will be held on May 19, 2012 at 2:00 p.m.; location to be determined.
No other event reports were made.
UNFINISHED BUSINESS: A discussion was led by Debbie Davis of Laureate Kappa concerning the funds in Reserve and Special Account; a Committee will be formed to look into their concerns.
NEW BUSINESS: None.
ANNOUNCEMENTS: Xi Alpha has extended the dates for ordering Christmas Wreaths.
The Executive Board will meet at Macaroni Grill on November 21, 2011 at 6:30 p.m.
The next meeting will be held on Monday, December 5,, 2011 at 7:00 p.m. in the Hodgin Elementary School Media Center.
The meeting was adjourned at 8:15 pm with the Closing Ritual and Mizpah.
Respectfully submitted by Mary Elliott, Acting Recording Secretary
Albuquerque Beta Sigma Phi City Council Minutes-October 3, 2011
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES – October 3, 2011
The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary School Media Center at 7:00 p.m. The meeting began with the Opening Ritual.
A Memorial Ritual led by President Mary Stanton was held for departed sister, Joy Medley, Psi Master. After the ritual her chapter sisters, Pat Whittaker and Teresa Griffin shared very fond memories of Joy—a very friendly lady who always had a smile on her face.
Corresponding Secretary Linda Richardson introduced guest chapters Alpha Master, Laureate Kappa and Laureate Alpha Epsilon. November Guest Chapters will be Psi Master, Beta Psi and Preceptor Alpha.
ROLL CALL was taken by Pat Moncayo; present were 40 members from 20 chapters representing a quorum.
MINUTES: By motion from Storm Gonzales, seconded by Mari Bryant, it was voted unanimously to dispense with reading of the August 29, 2011 minutes.
OFFICER REPORTS:
President Mary Stanton- We need to find a Sponsor, not affiliated with BPS, that is an outstanding woman in our community and one that will be active and supportive of our activities. Please let the Executive Board know if a member knows of someone that fits these qualifications.
1st Vice President Storm Gonzalez-Two emails have been sent to Chapters with three prospective members. Storm urged all Chapters to call these three sisters to welcome them to our City Council and invite them to Chapter meetings as a courtesy and gesture of friendship. Potential Members; 1. Marcia Hunt, cell 541-310-8786 Marcia is 52, and relocated to ABQ from Pendleton Oregon. She joined BSP In Alaska. 2. Cherie Jones; 505-263-2960 and 3. Shawnee Williams; is very eager to start in a chapter, and is Ritual Of Jewels. She is in her 30's. Please contact sisters ASAP. They are all eager to start in a chapter, and, will be a wonderful asset to any of your chapters.
2nd Vice President Mary Elliott – Excused. Scholarship information was distributed in the Chapter boxes at this meeting.
Recording Secretary Pat Moncayo- no report.
Corresponding Secretary Linda Richardson –The list of cards sent to Chapter Sisters was reviewed. Linda asked if any Chapter has a member in need of a card to please log the information into her Corresponding Secretary Red notebook; Chapters were asked to donate Sunshine cards.
Parliamentarian: Carol Pettit read three rules from the Albuquerque City Council’s revised (2008-09) Standing Rules: #11-City Council Woman of the Year to be honored at the Honor’s Luncheon with her meal paid by the Committee; #12-Executive Board and/or President will select a woman from the community to serve as the City Council Sponsor and #13-two legacy memberships will be paid by City Council.
Carol shared that her husband had fallen the day before and the incident reminded her of a BPS Poem “A Husband’s View Point” which she read. A copy of this poem will be sent to all Chapters.
Treasurer Janice Swope requested all Chapters to check the CC spreadsheet to ensure their information is correct. She reported that the Operating Account balance for period ending September 30, 2011 is $2149 (with one $25 outstanding check-Eta Gamma). There is $6,930 in the reserve account which includes profit from 2010-11; $5887 is in the DSW money market which is not accruing income. The $2129.14 allocated for State Convention was re-distributed on September 30 upon roll of the CD. She reported that the 2011-12 budget which is balanced was approved at the August 29th meeting. As of September 30th there were 203 members and the budget is based on 250 members.
A letter has been received from Laureate Kappa regarding the 2011-12 dues increased—this letter will be reviewed at the October 17 Executive Board meeting for discussion and brought before the November 11 CC meeting.
Due are still outstanding from three Chapters (Alpha Omega/Eta Gamma/Laureate Alpha Phi and asked that they be remitted immediately.
A letter regarding Order of the Rose was put in the Chapter boxes—Janice read the letter.
COMMITTEE REPORTS:
Executive Board – The Executive Board met on September 19th at the home of Mary Elliott; the next meeting will be held on October 17th at the home of Storm Gonzalez.
State Convention – Dorothy Martin, Co-Chair, reported that all Board positions have been filled with most of the Chapters requesting their 1st, 2nd and 3rd choices for Committee assignments. This needs to be completed as soon as possible.
Contact –Upsilon Master is responsible for telephone contact and Mary Stanton is doing the email contacts.
Rosters/Website – Mari Bryant reported that the Rosters are in the process of printing; the original printer increased his price so another printer was selected with the cost to be approximately $3.50 per roster. The Rosters will be distributed at the Honor’s Lunch. Discs have been sent to the requesting chapters.
Any updates for the Website should be sent to Debbie Davis via her email at ddavis@housingnm.org.
Scrapbook – Xi Delta: Flyers in Chapter boxes.
Scholarship – Information in Chapter boxes.
Service (Toys for Tots)– Chair Preceptor Alpha Omega: Toys for Tots flyers in Chapter boxes; donations of one unwrapped $10 toy will be collected at the December meeting. The Marines will be contacted.
EVENT REPORTS:
Honor’s Luncheon– Chair Laureate Alpha: Chapters’ checks and reservation sheets must be turned in immediately to either Carol Pettit or Mary Lou Ballard, Laureate Delta, as well as the names of the Valentine Queens and Woman of the Year submitted to Dorothy Martin so they can be included in the program.
Sweetheart Dinner/Dance- Chair Beta Psi: the event will be held at the Tanoan Country Club on Saturday, February 11, 2012 and the $500 deposit made.
Founder’s Day– Chair Xi Alpha: No report. Janice Swope read a communication from International with the names of members eligible for awards.
Mother/Daughter Tea– Chapters need to submit names for Legacy daughters to be drawn at the Honor’s Lunch.
No other event reports were made.
UNFINISHED BUSINESS: Janice Swope asked for a vote to approve the 2012-13 dues increase which was adopted by unanimous vote at the August 29th meeting with members asked to take this back to their Chapters. A motion for final adoption of the 2012-13 dues increase was made by Pat Whittaker with no second; C. C. Cross moved to table this vote, with a second by Mary Gilliand, until a letter from Laureate Kappa, can be reviewed at the October 17th Executive Board meeting with a recommendation to be discussed at the November 11th CC meeting.
The proposal to move the DWS monies to the Bank of America CD was discussed. After the transfer of funds they will become liquid after a seven-day period. It can be determined at a later date if these funds should be transferred elsewhere. Upon motion by Diane LeAnnais and second by Jewell Reid members voted unanimously to accept the recommendation to transfer the DWS monies to the Bank of America CD.
ANNOUNCEMENTS: Upsilon Master has a few Entertainment Books for $35 left to sell; Alpha Chi has Christmas Ornaments for sale at $6; Laureate Alpha Pi and Laureate Alpha Sigma are selling scrubbers and information about Christmas Wreaths (to be delivered at the December meeting) was distributed in Chapter boxes.
Peggy Jourden, Laureate Kappa, reported that Judy and Roger Edwards are now back home and that Roger is doing very well; the Edwards’ thank everyone for their thoughts, prayers and for all the cards they received.
Mary Stanton reminded members of two events that will be held: Splurge-Shopping benefitting the Central NM, affiliate of Susan G. Komen, on October 6th and sign-up BY Alpha Chi members Pat Garcia and Mary Stanton for ABQ BPS Cure-Race volunteers on October 8th, 9:30 a.m. at Coronado Mall.b
The Executive Board will meet at the home of Storm Gonzalez on Monday, October 17, 2011 at 6:30 p.m.
The next meeting will be held on Monday, November 11, 2011 at 7:00 p.m. in the Hodgin Elementary School Media Center.
The meeting was adjourned at 8:15 pm with the Closing Ritual and Mizpah.
Respectfully submitted by Patricia H. Moncayo, Recording Secretary
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES – August 29, 2011 – Beginning Day
The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary School Media Center at 7:00 p.m. The meeting began with the Opening Ritual.
President Mary Stanton stated that the Legacy Tea Committee needs to prepare for the drawing to be held during the Honor’s Lunch on October 29th.
Corresponding Secretary Linda Richardson introduced guest chapters Eta Alpha, Laureate Delta and Epsilon Master. October guest chapters will be Alpha Master, Laureate Kappa and Laureate Alpha Epsilon.
ROLL CALL was taken by Pat Moncayo; present were 42 members from 20 chapters representing a quorum.
MINUTES: By motion from Cinda Fairfield, second by Theresa Griffin, it was voted unanimously to dispense with reading of the May 2, 2011 minutes.
OFFICER REPORTS:
1st Vice President Storm Gonzalez—three prospective members, at the suggestion of members, were contacted during the summer—to date, she has received no response and will follow-up prior to the October meeting.
2nd Vice President Mary Elliott – Scholarship information was distributed to all Chapters in the boxes; recommendations are due by March 15, 2012. She urged members to submit names.
Corresponding Secretary Linda Richardson – 18 cards (chapter birthdays, sympathy and thinking of you) were sent during the summer. She read two thank you letters and advised that the Sunshine Book was being passed around for Chapters to list any member to receive a card. Chapters were asked to donate Sunshine cards.
Peggy Jordan, Laureate Kappa, reported that Judy Edward’s husband is recuperating from heart surgery in Salt Lake City and asked that cards be sent to the Edwards.
Recording Secretary Pat Moncayo – no report.
Treasurer Janice Swope reported that the Operating Account balance for period ending July 31, 2011 is $1330.37 with one check outstanding. $805.37 was made on events and will be deposited in the Reserve Account on August 30. There is $6,594.93 in the reserve account, $5887.00 in the DSW money market and $2129.14 allocated for State Convention-- these monies will be distributed on September 30 upon roll of the CD. She reported that the 2011-12 proposed budget, which is balanced, had been previously sent to all Chapters. Discussion on dues increase will be held later in the meeting.
Parliamentarian Carol Pettit – the purpose of the parliamentarian was reviewed as well as several articles from the By-laws and Standing rules.
COMMITTEE REPORTS:
Executive Board – no report.
State Convention – Georgia Athearn and Dorothy Martin are serving as Co-chair. Georgia reported that Carol Lindenmuth is moving out-of-state and will not be able to serve as a co-chair. The convention theme is “Women’s role in 100 years of Statehood.” Georgia reviewed convention information which was handed out to all members. She asked that Chapters review the list of committees and advise either her or Dorothy on what they would like to do.
Contact – Epsilon Master and Upsilon Master: Ruth Cook gave us the very sad news that Epsilon Master is disbanding and all members becoming Members at Large. Ruth received a standing ovation for the service and dedication she has given over the years. Upsilon Master will be responsible for telephone contact and Mary Stanton will take over the email contact.
Rosters/Website – Mari Bryant stated that unfortunately some of the contact information submitted during the summer was lost and requested certain chapters to update their information. The roster should be completed by end of this week—a printer has been found that hopefully will print for approximately $2 per roster. Rosters should be distributed at the October 3 meeting; all Chapter roster counts must be submitted to Mari by September 15th. No website report was presented.
Scrapbook – Blank scrapbook pages for 2011-12 were handed out to Chapters present; the City Council scrapbook for Carol Lindenmuth will be presented to her next week—Mary Stanton will attend that meeting.
Scholarship – Reported under 2nd Vice President Report.
Service (Toys for Tots) – Preceptor Alpha Omega – Toys for Tots flyers will be distributed at the October meeting and collection of toys will take place in November.
EVENT REPORTS:
Honor’s Luncheon – Chair – Laureate Alpha: invitations for the October 29th event to be held at the Marriott Pyramid have been distributed. Names of Chapter’s Woman of the Year and Valentine Queen need to be submitted to Dorothy Martin. Laureate Delta will be handling reservations and cancellations.
Sweetheart Dinner/Dance Chair – Beta Psi, Eta Alpha, Eta Gamma and Delta Omega – the committee is in process of finding a location.
Founder’s Day – no report.
No other Event Reports were presented.
UNFINISHED BUSINESS: Janice Swope read a letter in regard to dues increase for 2012-13; after discussion, a motion was made by Pat Whitaker, Psi Master, seconded by Carole Curry, Preceptor Rho to increase the 2012-13 dues to $7 per member and $3 for scholarship. This motion was passed by unanimous vote. (A copy is attached to the Recording Secretary’s files).
The proposed 2011-12 budget was reviewed by Janice Swope and will be presented again in October for final vote at the November meeting. All members should review the proposed budget with their individual chapters. The budget was accepted as presented.
Janice also read a letter for consideration of all chapters that funds in DWS Investments, which have netted less than $1 for the year be moved to the Bank of America CD that has earned near $5 for the year on $2,000+ invested; it is expected to earn 2.5 times that amount on our $5887.00 investment.
ANNOUNCEMENTS: Upsilon Master is selling Entertainment Book again; Laureate Alpha Sigma will be collected pull tabs and selling scrubbers at $2 each.
The next meeting will be held on Monday, October 3, 2011 at 7:00 p.m. in the Hodgin Elementary School Media Center.
The meeting was adjourned at 8:15 pm with the Closing Ritual and Mitzvah.
Respectfully submitted by Patricia H. Moncayo, Recording Secretary
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES – May 2, 2011
The City Council of the Albuquerque Beta Sigma Phi met a Hodgin Elementary Media Center at 7:05 p.m. The meeting was began with the Opening Ritual.
SPECIAL GUEST: Phyllis Lincoln, Assistant Principal of Hodgin Elementary School was introduced and given a special thanks of appreciation for letting our City Council use their Media Center for the 2010-11 meetings. Ms. Lincoln was presented with a check from ABQ City Council.
ROLL CALL was taken by Mary Gilliand; present were 40 members from 21 chapters.
MINUTES: Upon motion made and seconded, members voted unanimously to dispense with reading of the April 18, 2011 minutes.
OFFICER REPORTS:
1st Vice President Sandra Hamilton- one new transferee Shawnee Williams.
2nd Vice President Georgia Athearn – no report.Corresponding Secretary Mary Stanton – the list of cards sent during April was read; a total of 150 cards have been sent during 2010-2011.
Recording Secretary Mary Gilliand – pictures from the Sweetheart Dance are available at no cost.Treasurer Janice Swope reported that the account balances are: Operating Fund - $6,663.80 with $3,796.54 leaving a book balance of $2,867.27, $6,594.93 is in the Reserve Account, money market balance of $5,836.99 and $2129.60 in the CD. She asked that all outstanding invoices be given to her as soon as possible.Parliamentarian Ruth Cook – no report.COMMITTEE REPORTS:Executive Board – Mary Gilliland: Upon motion made and seconded, it was voted unanimously to dispense with the reading of the April Executive Board minutes.Contact – Epsilon Master and Upsilon Master: Ruth contacted all sisters having email and those without email were contacted by Jewel.Rosters/Website – Janice Swope reported that two rosters are left at $4.24 per roster—if all the remaining rosters are sold there will be no deficit; all new Chapter Information should be sent to Cyndie Patrick of Preceptor Alpha no later than June 1, 2011. The website will be renewed for 2011-12.
Scrapbook – Teresa Griffin advised one more page has been received with this the last meeting for Chapters to submit their pages.Scholarship – Georgia Athearn reported that the 2010-11 Scholarship recipient is Samantha Ward, granddaughter of Mary Gilliland. Samantha is attending NMSU majoring in Fine Art with an emphasis in photography—she is currently starting a part-time photography business. It is hoped that she will receive her check at the November 2011 Honor’s Luncheon.Service (Toys for Tots) – Laureate Alpha Sigma – no report.EVENT REPORTS:
No reports were made for the following events:
Honor’s Luncheon – Preceptor Alpha Sigma/Dorothy Martin
Membership/Workshop – Preceptor Iota/Georgia Athearn
Sweetheart Dinner Dance – Carol Lindenmuth.
Founder’s Day – Janice Swope reported that 175 members attended with 9 no shows; refunds are in the process of being made to those who cancelled in advance. There were five recipients for Order of the Rose (Alpha Master), eight sisters receiving the Silver Circle (Preceptor Alpha), six sisters who received the Golden Circle (Laureate Kappa) and two recipients of the Diamond Circle (Epsilon Master). Chapter Women of the Year were announced and recognized; the City Council Women of the Year are Carol Lindenmuth and Mary Stanton.Mother/Daughter Legacy Tea – Delta Omega/Storm Gonzalez: Storm reminded all sisters of the Tea to be held this Saturday, May 7th from 1-23 pm in the Community Room at the Ronald McDonald House.
UNFINISHED BUSINESS: The 2012 State Convention “Skit Meetings” will be held on May 16 and May 30th (date to be changed) at the Manuel Lujan Agencies in one of the boardrooms. The meeting will begin at 6:00 pm – please call Carol on her cell 307.3476 for entrance into the building; full dress rehearsal will be at the second meeting to be scheduled in May.NEW BUSINESS: - the installation of the 2011-12 City Council Officers was held:
President - Mary Stanton/Alpha Chi
1st VP – Storm Gonzalez/Delta Omega
2nd VP - Mary Elliott/Preceptor Iota
Recording Secretary – Pat Moncayo/Preceptor Alpha Sigma
Corresponding Secretary – Linda Richardson/Alpha Master
Parliamentarian – Carol Pettit/Laureate Delta
The outgoing/incoming City Council Board will meet for a Social on Sunday, June 12 at the home of Janice Swope.
All Chapters should submit their requests for Standing Committees as soon as possible as the Roster deadline is June 1st.ANNOUNCEMENTS: Carol Lindenmuth thanked the following chapters for their participation in the May 1st Breast Cancer Walk: Xi Alpha, Alpha Chi, Eta Alpha, Preceptor Alpha Omega, Laureate Alpha Sigma and Xi Master. Over $500 was raised by these Sister Chapters.
Mary Stanton announced that the NAMI Walk will take place on Saturday, May 14th at the Albuquerque Academy—registration begins at 8:00 with the walk to commence at 9:00 a.m.
Preceptor Iota announced that from their raffle held at Founder’s Day $223 will be donated to Joy Junction-they thanked everyone for their generosity.Outgoing President Carol Lindenmuth was presented with a full-jeweled pin; gifts were also presented to Carol Lindenmuth and Mary Stanton as ABQ City Council Women of the Year.The meeting was adjourned at 8:15 pm with the Closing Ritual and Mitzvah.
Respectfully submitted by Mary Gilliland, Recording Secretary (through Announcements) and Pat Moncayo, Incoming Recording Secretary
ABQ Beta Sigma Phi Corresponding Secretary Report May 2, 2011:
Download BSP Corresponding Sec May 2
ABQ Beta Sigma Phi Corresponding Secretary Report April 4, 2011:
Download BSP Corresponding Sec April 4
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES
APRIL 4, 2011
The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary Media Center at 7:04pm.
A Memorial Ritual was held for Kay Heidlebaugh at the April City Council Meeting. Kay passed away on February 11th. Several of Kay’s sorority sisters spoke very highly of Kay and she will be greatly missed.
Mary Stanton introduced the guest chapters for the month of April: Eta Gamma, Preceptor Rho, Laureate Alpha Rho and Laureate Alpha Pi.
ROLL CALL: was taken by Mary Gilliland. 63 members from 25 chapters were present.
MINUTES: It was moved; second and voted on unanimously to dispense with the reading of the March minutes.
OFFICER REPORTS:
1st Vice President – Sandra Hamilton: Did not receive a list from International for potential new members. Lynn Miller from Preceptor Rho introduced Susan Grymanis, she is pledging their chapter. Susan is from Rochester, NY – Welcome Susan to Beta Sigma Phi.2nd Vice President – Georgia Athearn: Has received one scholarship application, she received it on April 7, 2011. It was moved; second and voted on unanimously by the sisters in attendance at the April City Council meeting to accept this application for the 2010-2011 term.
Corresponding Secretary – Mary Stanton read the list of cards that were mailed out during the month of March. She also commented on that she would like all Event Reports turned into her by the May City Council meeting. The List of the cards for the month of March will be emailed by separate cover.
Recording Secretary – Mary Gilliland: No Report
Treasurer's Report – Janice Swope: Balances for each account are as follows: Operating Fund: $2,508.39; Reserve Fund: $6,594.93; Money Market: $5,886.96 and the CD is $2,129.24. The Sweetheart Dance finalized in the black. Sisters, please do get any outstanding invoices to Janice no later than the May City Council Meeting.
Parliamentarian – Ruth Cook: Review and read the Albuqerque, NM – City Council Traditions that are listed on pages 93 and 94 of the 2010-2011Beta Sigma Phi-Albuquerque, NM roster. We gently reminded all sisters to attend the events since the events are held for the sisters.
COMMITTEE REPORTS:
Executive Board – Mary Gilliland: It was moved; second and voted on unanimously to dispense with the reading of the March executive board minutes.
Contact – Epsilon Master and Upsilon Master: Ruth contacted everyone via email and Jewell contacted the sisters that do not have email.
Rosters/Website – Janice Swope reported that there are only 3 rosters left at $4.24 a piece. Mari Bryant of Preceptor Alpha (this chapter will be overseeing the maintenance and distribution of the rosters for the 2011-2012 year) asked that all up-dates and changes be emailed or mailed to her by June 1, 2011.
Scrapbook – Psi Master/ Teresa Griffin: Teresa reported that 19 sheets were turned in this evening and thanked all the chapters. All the scrapbook sheets must be turned into her by the May City Council meeting.
Scholarship – Georgia Athearn: Reported on the scholarship application turned in under the 2nd Vice President’s report.
Service (Toys for Tots) – Laureate Alpha Sigma: No Report.
EVENT REPORTS:
Honors Luncheon – Preceptor Alpha Sigma/Dorothy Martin: No Report.
Membership/Workshop Event – Preceptor Iota/Georgia Athearn: No Report.
Sweetheart Dinner/Dance –Carol Lindenmuth: The Sweetheart Social was held on Saturday, February 19th, 2011 at the Mountain View Club/KAFB. Cocktails at 6:00pm and dinner was 7:00pm. 88 sisters and their escorts or significant others were there for a wonderful time. Final report: Income of $2,322.00 was based on 86 sisters and others purchasing tickets. Expenses totally $2,178.21 included: Mountain View Club, the band: Champagne/Toast of the Town; invitations, table decorations and flowers for the queens and the CC president. Net profit for this event was: $143.79.
Founder's Day – Laureate Alpha Epsilon/Janice Swope: The 2011 Founder's Day Luncheon will be Saturday, April 30th at the MCM Elegante Hotel. Meet and greet at 11:30am and lunch will be served at noon. Cost for the luncheon will be $25.00 and there will be a cash bar set up in the pre-meeting area from 11:15am to 1:15pm. Reservation lists and checks need to be turned into Janice this evening. Pictures (Photos) of all chapters need to be turned into Janice as soon as possible.
Order of the Rose – Alpha Master: Linda Richardson reported that 5 sisters will be receiving the Order of the Rose at Founders Day.
Silver Circle – Preceptor Alpha: Mari Bryant reported that 8 sisters are eligible for the silver circle.
Golden Circle – Laureate Kappa: Vinita reposted that 5 sisters are eligible for the Golden Circle.
Diamond Circle – Epsilon Master: 2 sisters are eligible for the Diamond Circle.
Women of the Year – Eta Gamma: Mari Arnold: Nominations for City Council Woman of the Year were to be sent to Mari Arnold by March 15th. Mari still needs some of the chapters: Women of the Year (name) and any special wording that you would like mentioned.
Mother/Daughter Tea – Delta Omega/Storm Gonzalez: The Mother Daughter Tea will be held at the Ronald McDonald House Community Room on Saturday, May 7, 2011 at 1:00pm pm to 3:00pm . Light snacks will be serviced and a prize will be given out for the best decorated hat. Invitations are in your chapter folders this evening.
UNFINISHED BUSINESS:
Carol Lindenmuth reported on the second meeting of the steering committee for the 2012 State Convention that was held at 6:00pm at Monroe’s Restaurant on Osuna on 32-28-2011. The theme was decided and it is: New Mexico’s Centennial Celebration of Statehood with an event theme to be New Mexico Centennial Fiesta. Our skit that will be presented in Las Cruces on June 5th will focus on “100 Years of Famous and Influential Woman of New Mexico. Eleven sisters: One MC and 10 other sisters whom will represent a famous/influential woman from each decade will be introduced and their achievements highlighted. Skit practice meetings will be held April 25th at Storm Gonzalez’s home at 6:30pm and other practice meetings will be held on May 9, 16 and 30th. Skit dress rehearsal will be on May 30th. Location and time for the last three meetings to be determined.
NEW BUSINESS:
Does the Albuquerque Beta Sigma Phi chapters want to continue next year (2011-2012) with the website? A brief discussion was held and then a city council vote was held by chapter. If two representatives were present at the City Council Meeting that will count as 2 votes for each chapter. If a chapter was split in their decision to continue on with the website. The chapter would vote: 1 in favor and 1 opposed. By majority vote the Albuquerque Beta Sigma Phi City Council will continue next year (2011-2012) with the website. Debbie Davis of Laureate Kappa has graciously volunteered to be the “Web Mistress” for the up-coming 2011-2012 sorority year.
Do the chapters want to continue next year (2011-2012) with the same format for the Sweetheart Event (Dinner/Dance) or should we have a luncheon or just a dance? A brief discussion was held and then a city council vote was held by chapter. If two representatives were present at the City Council Meeting that will count as 2 votes for each chapter. If a chapter was split in their decision to continue on with the sweetheart event. The chapter would vote: 1 in favor and 1 opposed. By majority vote the Albuquerque Beta Sigma Phi City Council will continue next year (2011-2012) with the sweetheart event. Beta Psi has graciously volunteered to chair this event next year.
Does one of our chapters want to oversee the Maintenance and the Distribution of the rosters for next year (2011-2012)? Alpha Chi is ready to step down. Mari Bryant of Preceptor Alpha has graciously volunteered her time and chapter to oversee the maintenance and distribution of the rosters for 2011-2012 year.
Nominations from the incoming President and City Council Representatives was taken at the April City Council Meeting to determine the Nominating Committee for the 2011-2012 City Council Officers. A ten sister slate of nominees was nominated from the floor. By written ballot, the two chapter representatives then voted on five sisters that will make up the 2011-2011 Nominating Committee. The Nominating Committee will consist of the following five sisters: Danielle Roach, Teresa Griffin, Mary Stanton, Storm Gonzalez and Carol Pettit. The new City Council officers will be elected at the April 18th Special City Council meeting.
ANNOUNCEMENTS:
The Beta Sigma Phi Walkers will be walking the Making Strides Cancer Walk on May 1, 2011 at the Cottonwood Mall in honor of Di Thompson of Eta Alpha and all of our sorority sisters that have fought cancer and won and for the sisters who have pasted away from cancer. We will be meeting on the NE side of town to caravan over to the Cottonwood Mall at the Manuel Lujan Agencies at 7:00am…so that we can meet up with other sisters that live on the west side of town at 7:30am.
Mari Arnold of Eta Gamma announced that their chapter is selling Casa Verde Spa Gift Certificates for $50.000. Value of all the services is around $300.00/$400.00 for only $50.00. They have about 5 certificates left. The spa is located at the corner San Mateo and Palo Duro NE.
Kathy Stringer of Preceptor Iota announced that their chapter is raffling off the following items: a doll and three watches as a fundraiser for Joy Junction. The tickets are selling for: 1 for $2.00 and 3 for $5.00. Please email Kathy at kassidy816@msn.com if you want tickets. Winners will be announced at the Founders Day luncheon.
Next City Council Meeting will be April 18, 2011 at Hodgin Elementary Media Center at 7:00pm. The next BSP Executive Board Meeting will be April 20th, 2011 at Mary Stanton’s house at 6:30pm. The meeting was adjourned at 8:25 pm by repeating the Closing Ritual and holding hands for the Mitzvah.
Respectfully submitted by
Mary Gilliland, Recording Secretary/BSP
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES MARCH 7, 2011
The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary Media Center at 7:03pm.
A Memorial Ritual Will be held for Kay Heidlebaugh at the April City Council Meeting. Kay passed away on February 11th. Bennita Toohey is now at home and would like a few visitors.
Mary Stanton introduced the guest chapters for the month of March: Eta Alpha and Upsilon Master. April Guest Chapters will be: Eta Gamma, Preceptor Rho, Laureate Alpha Rho and Laureate Alpha Pi.
ROLL CALL: was taken by Mary Gilliland. 33 members from 22 chapters were present.
MINUTES: It was moved and second to dispense with the reading of the February minutes.
OFFICER REPORTS: 1st Vice President – Sandra Hamilton: Did not receive a list from International for potential new members. The new/corrected list of sister chapters is on the website.
2nd Vice President – Georgia Athearn: No Report.
Corresponding Secretary – Mary Stanton read the list of cards that were mailed out during the month of February. Mary also received a Thank You card from Jan Larsen for a lovely 2011 Sweetheart Dance and a Thank You card from Kay Heidelbaughs’ family. The February Card list was distributed by Carol Lindenmuth under separate cover.
Recording Secretary – Mary Gilliland: No Report.
Treasurer's Report – Janice Swope: Balances for each account are as follows: Operating Fund: $4,618.94; Reserve Fund: $6,594.93; Money Market: $5,886.96 and the CD is $2,129.24. Please note new members in new chapters do have to pay city council dues and the scholarship fee. The accident policy for 2010-2011 was paid. Premium was $40.00. From a budget standpoint we need 250 members to break even. Presently we have 238 active members.
Parliamentarian – Ruth Cook: Excused due to illness.
COMMITTEE REPORTS:
Executive Board – Mary Gilliland: Read the minutes from the February 17th Executive Board Meeting that was held at Ruth Cook’s house at 6:30pm.
Contact – Epsilon Master and Upsilon Master: Ruth contacted everyone via email and Jewell contacted the sisters that do not have email.
Rosters/Website – Janice Swope reported that there are only 4 rosters left at $4.24 a piece. Note: Last year’ s roster does not show on the website now, it has been corrected to the current roster.
Scrapbook – Psi Master/ Teresa Griffin: Completed sheets should be returned into her at the April City Council Meeting.
Scholarship – Georgia Athearn: Completed applications need to be turned in to Georgia by March 15th. As of today, no scholarship applications have been turned in. Recipient must be attending a New Mexico school of higher learning. If no scholarship applications are turned in for this year, the funds raised for this years’ scholarship will roll to next year.
Service (Toys for Tots) – Laureate Alpha Sigma: No Report.
EVENT REPORTS:
Honors Luncheon – Preceptor Alpha Sigma/Dorothy Martin: No Report. Membership/Workshop Event – Preceptor Iota/Georgia Athearn: No Report.
Sweetheart Dinner/Dance –Carol Lindenmuth: The Sweetheart Social was held on Saturday, February 19th, 2011 at the Mountain View Club/KAFB. Cocktails at 6:00pm and dinner was 7:00pm. 88 sisters and their escorts or significant others were there for a wonderful time. Bo Whittaker’s, band – Champagne the Toast of the Town was very entertaining and exciting. Event expenses versus income, we actually did quite well. Final report will be given next month and we should only be over around $150.00.
Founder's Day – Laureate Alpha Epsilon/Janice Swope: The 2011 Founder's Day Luncheon will be Saturday, April 30th at the MCM Elegante Hotel. Meet and greet at 11:30am and lunch will be served at noon. Cost for the luncheon will be $25.00 and there will be a cash bar set up in the pre-meeting ares from 11:15am to 1:15pm. Programs are underway.
Order of the Rose – Alpha Master: Linda Richardson reported that 5 sisters will be receiving the Order of the Rose at Founders Day. Certificates will go to the chapters.
Silver Circle – Preceptor Alpha: Mary Bryant reported that 7 sisters were eligible for the silver circle. Per Janice Swope certificates are in and pins are on back order.
Golden Circle – Laureate Kappa: Vinita reposted that 5 sisters were eligible for the Golden Circle. Janice Swope has both the certificates and the pins.
Diamond Circle – Epsilon Master: 2 sisters are eligible for the Diamond Circle. Per Janice Swope certificates and pins are in.
Women of the Year – Eta Gamma: Mari Arnold: Flyers for the Women of the Year were put in your folders this evening. Bring your nominations to the April City Council meeting.
Mother/Daughter Tea – Delta Omega/Storm Gonzalez: The Mother Daughter Tea will be held at the Ronald McDonald House on Saturday, May 7, 2011. Invitations will be distributed at the April City Council Meeting.
UNFINISHED BUSINESS: Carol Lindenmuth reported on the first meeting of the steering committee for the 2012 State Convention that was held at 6:00pm at Monroe’s Restaurant on Osuna on 2-28-2011. The theme was decided and it is: New Mexico’s Centennial Celebration of Statehood with an event theme to be New Mexico Centennial Fiesta. Three co-chairs were interested in overseeing the 2012 State Convention: Dorothy Martin, Georgia Athearn and Carol Lindenmuth. The floor was open for discussion and nominations from the floor were taken for additional co-chairs. No other sisters were interested in the co-chairmen position. It was moved and seconded that a vote be held for a chairman for the state convention. A vote by ballot was held with the sisters in attendance at the March City Council Meeting. Robin Chall counted the votes and Carol Lindenmuth was voted in as the Chairman with Dorothy Martin and Georgia Athearn as Co-Chairmen.
NEW BUSINESS: 1) Does the Albuquerque Beta Sigma Phi chapters want to continue next year (2011-2012) with the website? Discussion was held on whether to maintain the BSP website and pay the expenses for the up-coming year. It was mentioned that the website could be a great asset for dispensing with information for the possible 2012 State Convention to be held in Albuquerque. It was moved and seconded that this topic be taken back to the chapters for a vote and then a city council vote will occur at the April meeting.
2) Do the chapters want to continue next year (2011-2012) with the same format for the Sweetheart Event (Dinner/Dance) or should we have a luncheon or just a dance? Discussion was held on whether to have the Sweetheart Event next year. Beta Psi (chapter) volunteered to chair this event for next year if this tradition continues on for next year. Cathy Jones suggested that the dinner/dance be moved to a Friday night, not be on the night of a Lobo game and not be held during a 3 day weekend. Discussion was held to possibly go to a luncheon, however it was also mentioned that this was the only event that husbands could attend. It was moved and seconded that this topic be taken back to the chapters for a vote and then a city council vote will occur at the April meeting.
3) Does one of our chapters want to oversee the Maintenance and the Distribution of the rosters for next year (2011-2012)? Alpha Chi is ready to step down. Mari Bryant of Preceptor Alpha volunteered her chapter to oversee the maintenance and distribution of the rosters for 2011-2012 year.
4) Nominations from the incoming President and City Council Representatives will be taken at the April City Council Meeting to determine the Nominating Committee for the 2011-2012 City Council Officers. A five sister committee will be selected/voted on from a slate of at least 10 sisters at the April 4th meeting. The new City Council officers will be elected at the April 18th Special City Council meeting.
ANNOUNCEMENTS: Yvonne Casteneda-Delgado and Mari Arnold of Eta Gamma announced that their chapter is selling Casa Verde Spa Gift Certificates for $50.000. Value of all the services is around $300.00/$400.00 for only $50.00. They have about 20 certificates left. The spa is located at the corner San Mateo and Palo Duro NE.
Teresa Griffin of Psi Master is selling Tin Men made by her brother for $20.00, These Tin Men are great for gifts.
Marilyn Lafer of Preceptor Iota announced that their chapter is raffling off the following items: a doll and three watches as a fundraiser for Joy Junction. The tickets are selling for: 1 for $2.00 and 3 for $5.00. Please see Marilyn for the tickets. Winners will be announced at the Founders Day luncheon.
Next City Council Meeting will be April 4, 2011 at Hodgin Elementary Media Center at 7:00pm. The next BSP Executive Board Meeting will be March 16th, 2011 at Janice Swope’s house at 6:30pm. The meeting was adjourned at 8:15 pm by repeating the Closing Ritual and holding hands for the Mitzvah. Respectfully submitted by Mary Gilliland, Recording Secretary/BSP
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES
FEBRUARY 7, 2011The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary Media Center at 7:04pm.
A Memorial Ritual was held for Ann Kronig and Shirley Hull
Mary Stanton introduced the guest chapters for the month of February: Laureate Kappa, Xi Delta and Alpha Master. March Guest Chapters will be: Eta Alpha and Upsilon Master
ROLL CALL: was taken by Mary Gilliland. 41 members from 22 chapters were present.
MINUTES: It was moved and second to dispense with the reading of the January minutes.
OFFICER REPORTS:
1st Vice President – Sandra Hamilton: No Report.2nd Vice President – Georgia Athearn: Her play closed yesterday. Membership Workshop held on January 22nd was a huge success. Around 48 sisters attended and we had a great time learning Laughing Yoga, 3 Line Dances and decorating straw hats during our yummy lunch.
Corresponding Secretary – Mary Stanton read the list of cards that were mailed out during the month of January. January Card list was distributed by Ruth Cook under separate cover.
Recording Secretary – No Report.
Treasurer's Report – Janice Swope: Balances for each account are as follows: Operating Fund: $2,731.69; Reserve Fund: $6,594.93; Money Market: $5,886.66 and the CD is $2,126.75. Please note new members in new chapters do have to pay city council dues and the scholarship fee. Presently we have 238 active members.
Parliamentarian – Ruth Cook: Reviewed the Albuquerque Beta Sigma Phi Scholarship requirements from pages 86-88 of the roster. Completed applications need to be turned in by 3-15-2011.
COMMITTEE REPORTS:
Executive Board – Mary Gilliland: Reviewed the areas of concern that were not addressed already from the January Executive Board Meeting.
Contact – Epsilon Master and Upsilon Master: Ruth contacted everyone via email and Jewell contacted the sisters that do not have email.
Rosters/Website – Janice Swope distributed the roster page for the new chapter – Alpha Omega. Julie Crespy commented that this year’s roster could not be accessed on the BSP Website. Last year’ s roster was the one that was showing.
Scrapbook – Psi Master/ Teresa Griffin: Completed sheets should be returned to Teresa at the April City Council Meeting.
Scholarship – Georgia Athearn: Applications are available on the Albuquerque Beta Sigma Phi Website. Completed applications need to be turned in to Georgia by March 15th. It was also mentioned that BSP International awards a $1000.00 scholarship to a deserving sister or family member.
Service (Toys for Tots) – Laureate Alpha Sigma: No Report.
EVENT REPORTS:
Honors Luncheon – Preceptor Alpha Sigma/Dorothy Martin: No Report.
Membership/Workshop Event – Preceptor Iota/Georgia Athearn: Georgia gave an up-date during the 2nd Vice President report.
Sweetheart Dinner/Dance –Carol Lindenmuth: The Sweetheart Social will be Saturday, February 19th, 2011 at the Mountain View Club/KAFB. Cocktails at 6:00pm and dinner at 7:00pm. The theme is Pathways to Love. Presently we have 94 sisters attending and either Lucinda Fairfield or I will accept cancellations through to 2-11-2011.
Founder's Day – Laureate Alpha Epsilon/Janice Swope: The 2011 Founder's Day Luncheon will be Saturday, April 30th at the MCM Elegante Hotel. Meet and greet at 11:30am and lunch will be served at noon. Cost for the luncheon will be $25.00 and invitations and reservations lists were handed out at the February City Council meeting. There will be a cash bar set up in the pre-meeting ares from 11:15am to 1:15pm.
Order of the Rose – Alpha Master: Linda Richardson reported that 5 sisters will be receiving the Order of the Rose at Founders Day.
Silver Circle – Preceptor Alpha: Mary Bryant reported that 7 sisters were eligible for the silver circle.
Golden Circle – Laureate Kappa: Vinita reposted that 5 sisters were eligible for the Golden Circle.
Diamond Circle – Epsilon Master: Ruth Cook reported that 2 sisters are eligible for the Diamond Circle.
Women of the Year – Eta Gamma: No Report.Note the Certificates will be order by the treasurer.
Mother/Daughter Tea – Delta Omega/Storm Gonzalez: The Mother Daughter Tea will be held at the Ronald McDonald House on Saturday, May 7, 2011. Time to be determined. Invitations will be distributed at the March City Council Meeting.
UNFINISHED BUSINESS:
Carol Lindenmuth led a discussion on the setting up of a Steering Committee for the Bidding on the 2012 State Convention and on possible themes. The floor was open to general discussion for about 15 minutes. It was moved by Dorothy Martin and seconded by Teresa Griffin to poll each chapter in attendance to see if 1) any of their members were interested in co-chairing the convention and 2) if any sisters from their chapters were interested in sitting on the steering committee. A poll was taken and 13 sisters from 13 different chapters were interested in sitting on the steering committee. The first meeting of the steering committee will at 6:00pm at Monroe’s Restaurant on Osuna on 2-28-2011.
NEW BUSINESS:
It was moved by Teresa Griffin and seconded by Janice Swope and then passed by the sisters unanimously to move the following new items of discussion to the March City Council Meeting: 1) Does the Albuquerque Beta Sigma Phi chapters want to continue next year (2011-2012) with the website? 2) Do the chapters want to continue next year (2011-2012) with the same format for the Sweetheart Event (Dinner/Dance) or should we have a luncheon or just a dance? 3) Does one of our chapters want to oversee the Maintenance and the Distribution of the rosters for next year (2011-2012)? Alpha Chi is ready to step down.
ANNOUNCEMENTS:
Yvonne Casteneda-Delgado of Eta Gamma announced that her chapter is selling Casa Verde Spa Gift Certificates for $50.000. Value of all the services is around $300.00/$400.00 for only $50.00. She has 30 to 40 certificates left. The spa is located at the corner San Mateo and Palo Duro NE.
Jewell Reid of Upsilon Master announced that she has a friend that will do motivational lectures and programs for chapters. Her name is Dr. Gladys Turner and Jewell has a few cards, if you would like one.
Marilyn Lafer of Preceptor Iota announced that their chapter is raffling off the following items: a doll and three watches as a fundraiser for Joy Junction. The tickets are selling for: 1 for $2.00 and 3 for $5.00. Please see Marilyn for the tickets. Winners will be announced at the Founders Day luncheon.
Next City Council Meeting will be March 7, 2011 at Hodgin Elementary Media Center at 7:00pm. The next BSP Executive Board Meeting will be February 17th, 2011 at Ruth Cook’s house at 6:30pm. The meeting was adjourned at 8:20 pm by repeating the Closing Ritual and holding hands for the Mitzvah.
Respectfully submitted by
Mary Gilliland, Recording Secretary/BSP
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES
DECEMBER 6, 2010
The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary Cafeteria at 7:05pm.
The following guests were introduced to the City Council of the Albuquerque Beta Sigma Phi: from the Marines to pick up the toys that our chapters collected for Toys for Tots were: Sgt Sullivan and Sgt Siddall. Cindy Chall-Silva introduced the second guest from Chic-fil-A, the Marketing Director/Darlene from the Cottonwood location. Chick-fil has joined with our sister Chapter, Eta Gamma in a fund raiser to raise monies for Juvenile Diabetes.
Carol Lindenmuth, President led the Opening Ritual at 7:20 after the guests had departed.
Carol Lindenmuth introduced Cindy from Beta Psi who introduced Danielle Roach, the CC Representative of our newest chapter: Alpha Omega. Kathy Merger is President and there are 9 members.
Mary Stanton introduced the guest chapters for the month of December: Laureate Alpha Sigma, Preceptor Alpha Sigma and Psi Master.
ROLL CALL: was taken by Mary Gilliland. 56 members from 24 chapters were present. A quorum was present. Christmas cards and handouts were distributed to the chapters during roll call.
MINUTES: It was moved and second to dispense with the reading of the November minutes.
OFFICER REPORTS:
1st Vice President – Sandra Hamilton: No new Prospective Member list was received from International this month. A note was distributed listing info on a prospective new member: Ronni Nunez; 13611 Mountain West, Albuquerque, NM 87123; Ritual of Jewels degree; she is single and 43 yrs old. She can be reached at: 505-659-7001. Sandy will contact Sharon Walsh of Eta Theta, and explain that she needs to submit a letter of intent to city council to disband the chapter. Sandy will also ask Sharon to turn the BSP properties into City Council.
2nd Vice President – Georgia Athearn: Membership Workshop will be held on January 22nd from 10:00am to 1:00pm at the Manzano Mesa Multigenerational Center. The invitation and the reservation list were handed out this evening. The program will consist of: Chair Yoga, Line Dancing and Straw Hat Decorating. For every four sisters in attendance, a salad or luncheon item needs to be brought.
Corresponding Secretary – Mary Stanton read the list of cards that were mailed out during the month of November. Anne Hayward's new email address is: annehayward@wildblue.net. Please donate any unused cards to the City Council, since Mary is running low. November Card list was distributed by Ruth Cook under separate cover.
Recording Secretary – Mary Gilliland announced that the BSP City Council raised $255.00 for Childhood Cancer and 4 sisters walked on November 20th at Cottonwood Mall.
Treasurer's Report – Janice Swope: Balances for each account are as follows: Operating Fund: $2,728.88; Reserve Fund: $6,594.93; Money Market: $5,886.66 and the CD is $2,126.75. The CD matures on 12-30 of every year.
Parliamentarian – Ruth Cook: No Report.
COMMITTEE REPORTS:
Executive Board – Mary Gilliland: No Report.
Contact – Epsilon Master and Upsilon Master: Ruth contacted everyone via email and Jewell contacted the sisters that do not have email.
Rosters/Website – Alpha Chi/Teresa D’Anza announced that the following chapters need to pick up their rosters and pay: Xi Alpha and Eta Gamma. Laureate Delta is $1.75 short in their payment of the rosters.
Scrapbook – Psi Master/ Teresa Griffin: Scrapbook sheets will be handed out at the January City Council meeting. Completed sheets should be returned to Teresa at the April Meeting.
Scholarship – Georgia Athearn: Applications will be available for pick up at the January City Council Meeting. Completed applications need to be turned in by March 15th.
Service (Toys for Tots) – Laureate Alpha Sigma: Margaret Storks announced that collection of toys was a huge success and thanked all the sisters for their generosity.
EVENT REPORTS:
Honors Luncheon – Preceptor Alpha Sigma/Dorothy Martin: Dorothy reported that 153 sisters were in attendance at the luncheon. The fashion show was a delightful addition to the luncheon. The final budget will most likely come in $30.42 cents short.
Membership/Workshop Event – Preceptor Iota/Georgia Athearn: Georgia gave an up-date during the 2nd Vice President report.
Sweetheart Dinner/Dance –Carol Lindenmuth: The Sweetheart Social will be Saturday, February 19th, 2011 at the Mountain View Club/KAFB. Cocktails at 6:00pm and dinner at 7:00pm. The theme is Pathways to Love and invitations/reservation lists were handed out during roll call. Reservation lists must be handed in by the January 10th City Council Meeting. Please bring/donate any left- over material and/or lace to the committee for decorations.
Founder's Day – Laureate Alpha Epsilon/Janice Swope: The 2011 Founder's Day Luncheon will be Saturday, April 30th at the MCM Elegante Hotel. Meet and greet at 11:30am and lunch will be served at noon. Cost for the luncheon will be $25.00 and invitations will be handed out at the February City Council meeting. Janice will be having a committee meeting in January.
Order of the Rose – Alpha Master: Linda Richardson reminded us to contact International to verify the eligibility of the sisters for the Order of the Rose. The recipient's pins will be ordered by 2-28-2011. A sister has to be in BSP for 15 yrs.
Silver Circle – Preceptor Alpha: Please turn in your names to Mary Bryant. A sister has to be in BSP for 25 years.
Golden Circle – Laureate Kappa: Chapter needs names. Please give names to either Vinita or Sandi Cuthbert. A sister has to be in BSP for 50 years.
Diamond Circle – Epsilon Master: Ruth Cook needs names.
Women of the Year – Eta Gamma: No Report.Mother/Daughter Tea – Delta Omega/Storm Gonzalez: No Report.UNFINISHED BUSINESS:
Carol Lindenmuth thanked the sisters of Laureate Alpha Sigma for their generosity and time for their participation in the St. Jude's "Give Thanks" Walk on November 20th.
Carol also reminded all the chapter representatives to discuss the topic of the Albuquerque City Council bidding for the 2012 BSP State Convention. A City Council vote will be held at the January meeting.
Dorothy Martin gave Carol Lindenmuth the Women of the Year for 2009-2010 gifts and the Sweetheart Queens for 2010-2011 gifts that were not distributed at the Honors Luncheon in November. Woman of the Year gifts will be distributed now and the remaining Sweetheart Queen gifts will be distributed at the February dinner/dance.Carol Lindenmuth also suggested that each active chapter generously donate a $10.00 gift to our new friendly venture: Alpha Omega. Please bring your donations to the January meeting.ANNOUNCEMENTS:Upsilon Master has 2010/2011 Entertainment Books for sale for $35.00. Last chance for these books. Please see Wanda Dudley and Jewell Reid if interested.Marilyn Lafer of Preceptor Iota announced that their chapter is raffling off the following items: a doll and three watches as a fundraiser for Joy Junction. The tickets are selling for: 1 for $2.00 and 3 for $5.00. Please see Marilyn for the tickets. Winners will be announced at the Founders Day luncheon.Note: this item was not mentioned at the City Council meeting however for clarification and correction it will be listed: Laureate Alpha Sigma is collecting pull tabs from aluminum cans for the Blue Star Mothers and Laureate Alpha Sigma is collecting the pull tabs for Hoover Middle School.Correction 12/28:LSA collecting tabs for the Ronald Mc Donald House and LSA collecting cans for the Blue Star Mothers.
Next City Council Meeting will be January 10, 2010 at Hodgin Elementary Media Center at 7:00pm. Next BSP Executive Board Meeting will be December 16, 2010 at Sandy Hamilton’s house at 6:30pm. The meeting was adjourned at 8:25 pm by repeating the Closing Ritual and holding hands for the Mitzvah.Respectfully submitted by
Mary Gilliland, Recording Secretary/BSP
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES
NOVEMBER 1, 2010The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary Media Center at 7:00pm. Carol Lindenmuth, President led the Opening Ritual.
Memorial Ritual was held for Ida Mae Whitworth and Pauline Nelson – Carol Petitt’s mother. A yellow rose was given to Carol Petitt in memory of her mother and to Jewell Reid to deliver to the family of Ida Mae Whitworth.
Mary Stanton introduced the guest chapters for the month of November: Alpha Chi, Preceptor Alpha Omega, and Beta Psi
ROLL CALL: was taken by Mary Gilliland. 54 members from 19 chapters were present. A quorum was present.
MINUTES: It was moved and second to dispense with the reading of the October minutes.
OFFICER REPORTS:
1st Vice President – Sandra Hamilton: Reminded all chapters of their sister chapter duties. Sandy passed on several prospective member names to chapters. No Prospective Member list was received from International this month.2nd Vice President – Georgia Athearn: Excused. Carol Lindenmuth reported that the Membership Workshop will be held on January 22nd from 10:00am to 1:00pm at the Manzano Mesa Multigenerational Center. The program is now in its planning stages, so if your are interested in leading a session, please let Georgia know.
Corresponding Secretary – Mary Stanton read the list of cards that were mailed out during the month of October. Mary also announced the December Guest Chapters: Laureate Alpha Sigma; Preceptor Alpha Sigma and Psi Master. Anne Hayward's new email address is: annehayward@wildblue.net. Please donate any unused cards to the City Council, since Mary is running low.
Name Chapter Get well Cards
1. JoAnn Tingley Laureate Alpha Sigma husband Doug in the hospital on life support 10/5/10
2. Kathy O'Neal Beta Psi Was in hospital, still needs surgery
Sympathy Cards
1. JoAnn Tingly Laureate Alpha Sigma Husband passed away 10/8/10
2. Annette Turner(President) Laureate Alpha Sigma JoAnn Tingley's husband passing away
3. Shirley Easton Laureate Delta Husband passing away
4. Mary Lou Ballard( President) Laureate Delta Shirley Easton's husband passing away
5. Dorothy Martin Preceptor Alpha Sigma Her dad passing away
Birthday cards
1. Ruth Cook Epsilon Master
Chapter Birthday by month in October, Laureate Alpha
Recording Secretary – Mary Gilliland: Requested that all sisters use the microphone to speak at the city council meeting or come to the front so that everyone can hear. Please do state your name and chapter for the city council minutes. Sisters please arrive at the meeting at least 15 minutes early, if you have items that need to be placed in the chapter folders for distribution. Distribution of all items will occur during roll call.
Treasurer's Report – Janice Swope: Voting of the 2010-2011 Budget will be addressed under Unfinished Business. Balances for each account are as follows: Operating Fund: $2,196.00; Reserve Fund: $6,927.93; Money Market: $5,886.65 and the CD is $2,126.75.
Parliamentarian – Ruth Cook: Ruth read from the Albuquerque Beta Sigma Phi Roster (page 74) Article II - The Purpose of the City Council.
COMMITTEE REPORTS:
Executive Board – Mary Gilliland reviewed the Executive Board minutes from the October meeting that was held at Shoney’s on October 20th.
Contact – Epsilon Master and Upsilon Master: Ruth contacted everyone via email and Jewell contacted the sisters that do not have email.
Rosters/Website – Alpha Chi/Teresa D’Anza distributed rosters to the chapters at the beginning of the meeting. The price of each roster is $4.25. We are 13 rosters short, so if any chapter has extras, please return to Teresa.
Scrapbook – Psi Master/ Teresa Griffin: No Report.
Scholarship – Georgia Athearn: Excused - No Report.
Service (Toys for Tots) – Laureate Alpha Sigma: Annette Turner asked that we bring all of our unwrapped toys to the December 6th meeting.
EVENT REPORTS:
Honors Luncheon – Preceptor Alpha Sigma/Dorothy Martin: The 2010 Honors Luncheon will be Saturday, November 6th at the Albuquerque Marriott Pyramid. Meet and greet at 11:30am and lunch and entertainment at noon. There will only be one gift handed out per chapter for the chapter sweetheart due to economic times. Dorothy suggested that if the entire chapter was the sweetheart, that the chapter holds a drawing. Dorothy still needs a descriptive sentence on your Woman of the Year and Chapter Sweetheart from several chapters. If you have any questions, please call Dorothy at 286-7960 or email her at dorothyjmartin@yahoo.net.
Membership/Workshop Event – Preceptor Iota/Georgia Athearn: Excused. Carol Lindenmuth gave an up-date during the 2nd Vice President report.
Sweetheart Dinner/Dance –Carol Lindenmuth: The Sweetheart Social will be Saturday, February 19th, 2011 at the Mountain View Club/KAFB. Cocktails at 6:00pm and dinner at 7:00pm. The theme is Pathway to Love and invitations will be out at the December Meeting. Please bring/donate any left- over material and/or lace to the committee for decorations.
Founder's Day – Laureate Alpha Epsilon/Janice Swope: The 2011 Founder's Day Luncheon will be Saturday, April 30th at the MCM Elegante Hotel. Meet and greet at 11:30am and lunch will be served at noon.
Order of the Rose – Alpha Master: Linda Richardson reminded us to contact International to verify the eligibility of the sisters for the Order of the Rose. The recipient's pins will be ordered by 2-28-2011.
Silver Circle – Preceptor Alpha: No Report.
Golden Circle – Laureate Kappa: Vinita Malin stated that she needs names. Please give names to either Vinita or Sandi Cuthbert.
Diamond Circle – Epsilon Master: Ruth Cook needs names.
Women of the Year – Eta Gamma: No Report.Mother/Daughter Tea – Delta Omega/Storm Gonzalez: Needs Legacy Daughter names for the drawing at the Honors Luncheon on Saturday. Please email or call Storm with the names.
UNFINISHED BUSINESS:
Carol Lindenmuth asked the sisters if any one would like to walk for the St. Jude's "Give Thanks" Walk on November 20th. Annette Turner mentioned that she will be forming a team. Carol requested that sisters contact her via phone or email.
Approval of the 2010 -2011 Budget: Janice Swope: She reported that a budget is a guide for spending, therefore it is not set in stone and is subject to change. General discussion was open to the membership. Janice suggested that the $333.00 shortage be moved from the reserve Fund to the Operating Account. A motion was made by Priscilla Brower and seconded by Dorothy Martin that the $333.00 shortage be moved from the reserve Fund to the Operating Account. The motion was put to a vote and passed unanimously.
NEW BUSINESS:
Discussion was held regarding Albuquerque City Council putting in a bid to host the 2010 State Convention. Dorothy Martin and Carol Lindenmuth volunteered to Co-chair this event. Dorothy Martin mentioned that an awesome theme for the 2012 state convention could be centered around the State of New Mexico's Centennial Anniversary. A motion was made by Janice Swope and seconded by Teresa Griffin that the Albuquerque City Council wishes to sponsor the NM State Convention in 2010 with the help of all members of City Council chapters. The motion was put to a vote and passed unanimously. It was also decided that prior to committing to this large undertaking, that the City Council representatives would take this motion back to the chapters for further discussion and chapter vote. The outcome of chapter votes will be reported on and discussed at the January 10th City Council meeting.
ANNOUNCEMENTS:
Upsilon Master has 2010/2011 Entertainment Books for sale for $35.00. Please see Wanda Dudley and Jewell Reid if interested in purchasing a book. They sold 2 books today, but have more available.
Teresa Griffin requested that her sisters bring in tin cans (preferrably cat food; tuna or coffee cans) for her brother. He makes "Tin Men" from these cans.
Xi Alpha is selling for $6.00 beautiful handmade Christmas ornaments. Daryl Reyner of Xi Alpha also announced that their chapter is selling Christmas Wreaths for $20.00 a piece. They are taking orders now and can deliver the wreaths to the December City Council meeting.
Next City Council Meeting will be December 6, 2010 at Hodgin Elementary Media Center at 7:00pm. Next BSP Executive Board Meeting will be November 17, 2010 at Ruth Cook's house at 6:30pm. The meeting was adjourned at 8:20 pm by repeating the Closing Ritual and holding hands for the Mitzvah.
Respectfully submitted by
Mary Gilliland, Recording Secretary/BSP
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES
OCTOBER 4, 2010The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary Media Center at 7:05pm. Carol Lindenmuth, President, led the Opening Ritual.
GUEST SPEAKER: Austin Denton spoke to City Council about the St Jude Hospital in Tennessee and about the forthcoming 5K Walk on Saturday November 20th at Cottonwood. More information can be found or to register please go to www.givethankswalk.org Carol Lindenmuth suggested that Beta Sigma Phi enter a team to walk that day.
The following guest chapters were announced for the month of October: Epsilon Master, Preceptor Iota and Preceptor Alpha
ROLL CALL: was taken by Mary Gilliland. 42 members from 21 chapters were present. A quorum was present.
MINUTES: 2 revisions to the August minutes were read by Carol Lindenmuth: correction of Joy Domina's name and more detail including various prices for the printer rosters. It was moved and second to dispense with the reading of the August minutes.
OFFICER REPORTS:
1st Vice President – Sandra Hamilton: Beleta Henderson is looking for a day time chapter and her daughter is looking for an on-line chapter. Dianne Gray wants us to provide more information about potential new candidates. Please let Sandra know when these potential new members join a chapter so she can take them off of the list.2nd Vice President – Georgia Athearn: The membership Workshop will be held on January 22nd at the Manzano Mesa Multigenerational Center
Corresponding Secretary – Mary Stanton read the list of cards that were mailed out during the month of September.
Get well cards:
1.Sandy Hunter Laureate Alpha Sigma Foot surgery
2. Shirley Lemaire Laureate Alpha Sigma recovery-knee surery
3. Betty Lou Harvery Laureate Alpha Epsilon knee-replacement surgery
4. Shirley Easton Laureate Delta husband ill
5. Wanda Dudley Upsilon Master knee replacement
6. Anna Trujeaque Alpha Chi surgery
7. Marilyn Lafer Preceptor Iota husband ill
Sympathy cards:
1.Ella Montei Upsilon Master Ida Mai Whitworth
2. Carol Petitt Member at Large Pauline Nelson
3. Carolyn Truelove Member at Large mom passing away
4.Teresa D'Anza Alpha Chi dog passing away
5. Deborah Nason Alpha Chi had to put her dog down
6. Anne Hayward Alpha Chi had to put her cat down
7. Kathy Styringer Preceptor Iota dog passed away
Chapter month (September) Birthday Laureate Alpha Pi
Recording Secretary – Mary Gilliland: Thanked Mary Stanton and Carol Lindenmuth for taking the minutes at the August meeting.
Treasurer's Report – Janice Swope: Excused. Voting of the 2010-2011 Budget will be addressed under Unfinished Business .Balances for each account are as follows: Operating Fund: $2264.00; Reserve Fund: $6,927.93; Money Market: $5,886.65 and the CD is $2,126.05.
Parliamentarian – Ruth Cook: Read a history of BSP. BSP oriented towards cultural and social activities. WE have more that 180,000 members in 10,000 chapters.
COMMITTEE REPORTS:
Executive Board – Mary Gilliland reviewed the Executive Board minutes from the September 15th meeting that was held at Janice Swope's house. The ritual for the 2 deceased members will be held at the November City Council meeting. The family members will be contacted by the propsective chapters.
Contact – Epsilon Master and Upsilon Master: Ruth contacted everyone via email and Jewell contacted the sisters that do not have email.
Rosters/Website – Alpha Chi/Teresa D’Anza mentioned that all chapters have not contacted her for the number of rosters that they would like printed. Less than 100: $6.50 per roster; 100-150 rosters: $6.05; 150-200 rosters: $5.65 and over 200 rosters: $5.35. Sisters please let Teresa know how many rosters you would like printed as soon as possible. Teresa can be reached at 239-8744 or tdanza5877@msn.com. Once a total number is submitted to the printer it will only take about 10 days to get the rosters printed. Teresa is looking into the price that Janice quoted.
Scrapbook – Psi Master/ Teresa Griffin: No Report.
Scholarship – Georgia Athearn: No Report.
Service (Toys for Tots) – Laureate Alpha Sigma: Margaret Storks reported she was reassured that the Marines will be at our December 6th meeting. She also reminded us bring a $10.00 new and unwrapped toy in December.
EVENT REPORTS:
Honors Luncheon – Preceptor Alpha Sigma/Dorothy Martin: The 2010 Honors Luncheon will be Saturday, November 6th at the Albuquerque Marriott Pyramid. Meet and greet at 11:30am and lunch and entertainment at noon. Dorothy Martin collected checks and the reservation lists from each chapter. Dorothy still needs a descriptive sentence on your Woman of the Year and Sweetheart Queen. If you have any questions, please call Dorothy at 286-7960 or email her at dorothyjmartin@yahoo.net.Membership/Workshop Event – Preceptor Iota/Georgia Athearn: Georgia gave her up-date during her 2nd Vice President report.
Sweetheart Dinner/Dance –Carol Lindenmuth: The Sweetheart Social will be Saturday, February 19th, 2011 at the Mountain View Club/KAFB. Cocktails at 6:00pm and dinner at 7:00pm. The Sweetheart Dinner/Dance Committee will have a short meeting after the City Council meeting.
Founder's Day – Laureate Alpha Epsilon/Janice Swope: No Report.
Order of the Rose – Alpha Master: Linda Richardson reminded us to contact International to verify the eligibility of the sisters for the Order of the Rose. The recipient's pins will be ordered by 2-28-2011. Georgia Athearn mentioned that she already has 4 Order of the Rose pins.
Silver Circle – Preceptor Alpha: No Report.
Golden Circle – Laureate Kappa: No Report.
Diamond Circle – Epsilon Master: No Report.
Women of the Year – Eta Gamma: No Report.Mother/Daughter Tea – Delta Omega/Storm Gonzalez: Please email or let Storm know the names of the candidates for Legacy Daughter prior to Honors Luncheon, since they will be picked during that event.
UNFINISHED BUSINESS:
Approval of the 2010 -2011 Budget: Carol Lindenmuth opened the discussion to the membership. Teresa Griffin suggested increasing the City Council dues to $10.00 or get more members. One sister stated that the budget needs to be balanced, that the expenses could not be greater than the income. Ruth Cook stated that the budget is only a guideline. It was moved and seconded (by Priscilla Brower and Cyndie Patrick) and voted on by the City Council members that the budget be sent back to the "Budget Committee" for further modification to balance income and expenses.
NEW BUSINESS: None
ANNOUNCEMENTS:
Upsilon Master has 2010/2011 Entertainment Books for sale for $35.00. Please see Wanda Dudley and Jewell Reid if interested in purchasing a book. They have the books with them today.
Laureate Alpha Sigma/Annette Turner brought the Roswell Symphony Guild; Savoring the Southwest Cookbook that they are selling for $20.00.
Preceptor Alpha Sigma/Dorothy Martin andLaureate Alpha Sigma/Mary Gilliland mentioned that both of their chapters are collecting aluminum pull tabs. Dorothy's chapter gives them to the Ronald McDonald House and Mary's chapter gives them to Hoover Middle School to show students what 6 million peopled killed in the at the Holicost??? and then they will be given to Ronald McDonald House.
Teresa Griffin requested that her sisters bring in any size or shape tin cans for her brother. He makes "Tin Men" from these cans.
Next City Council Meeting will be November 1, 2010 at Hodgin Elementary Media Center at 7:00pm. Next BSP Executive Board Meeting will be October 20, 2010 at Shoney’s on Menaul & Louisiana.
The meeting was adjourned at 8:10 pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully submitted by
Mary Gilliland, Recording Secretary/BSP
ALBUQUERQUE BETA SIGMA PHI CITY COUNCIL MINUTES
AUGUST 30, 2010
The City Council of the Albuquerque Beta Sigma Phi met at Hodgin Elementary Media Center at 7:05pm. Carol Lindenmuth, President, led the Opening Ritual.
The following guest chapters were announced for the month of August: Xi Alpha; Preceptor Alpha and Preceptor Beta Epsilon
Introduction of the City Council Sponsor: Ms. Brynne Badeaux, our 2010-2011 City Council sponsor was not able to attend this evening’s meeting. Carol Lindenmuth read Ms. Badeaux’s bio. Carol Lindenmuth also announced that at next month’s meeting a guest speaker: Phyllis Denton and her grandson will be attending to discuss the upcoming walk to raise funds for: St. Jude’s fight against Childhood Cancer.
ROLL CALL: was taken by Mary Stanton. 59 members from 23 chapters were present. A quorum was present.
MINUTES: It was moved and second to dispense with the reading of the May minutes.
OFFICER REPORTS:
1st Vice President – Sandra Hamilton: Reviewed the Prospective new member list that was emailed to the chapters this summer. Note: Sally Kaufman has moved to Arizona, please remove her name from the list. Sandra also mentioned that we were considering a city council-wide pledge training class for any new member: if this centrally located class would be easier for the chapters.
2nd Vice President – Georgia Athearn: The membership Workshop will be held either the 4th or 5th Saturday in January (2011). Georgia has not finalized where the workshop will be held. If any member has any ideas for the location of this workshop, please do let her know.
Corresponding Secretary – Mary Stanton read the list of cards that were mailed out during the months of May, June, July and August. In May, June, July and August: 13 Birthday cards, 8 Thinking of you cards, 2 Anniversary cards, and 2 individual Birthday cards to Mary Gorenz (80th birthday) and Alice Dorron (90th birthday) were sent.
Recording Secretary – Mary Gilliland: Not present at this meeting. No Report.
Treasurer's Report – Janice Swope: The vote of the 2010-2011 Budget will be at the October Meeting. Any questions regarding the budget can be directed to Janice or any Board member. Event chairs need to have the Budget ready for the October meeting at the latest. NOTE: Dues ($5 per chapter member including inactive members) and Scholarship Fee ($3 per chapter member including inactive members) were paid at the August City Council Meeting. Two separate checks were placed in an envelopes with the chapter name and the number of members. NO Cash will be accepted. Treasurer report ending July 31, 2010 was distributed to all chapters by placing a copy in each chapter folder. Balances for each account are as follows: Operating Fund: $600.00; Reserve Fund: $7,137.93; Money Market: $5,886.63 and the CD is $2,125.33.
Parliamentarian – Ruth Cook would like to implement for the year 2010-2011, that if a sister makes a motion from the floor, that the motion is written down and passed up to the board. The board has a spiral notebook and pencils for this propose. Ruth will also review a Beta Sigma Phi tradition or by-law or a Roberts Rules of Order procedure at each City Council meeting.
COMMITTEE REPORTS:
Executive Board – Carol Lindenmuth reviewed the Executive Board minutes from the August 18th meeting.
Contact – Epsilon Master and Upsilon Master: Carol Lindenmuth contacted everyone via email this month in lieu of Ruth Cook – just to welcome everyone back to sorority. Going forward Ruth Cook will contact the representatives via email and Jewell Reid will call the representatives that do not have email.
Rosters/Website – Alpha Chi/Teresa D’Anza discussed and reviewed the prices she had received to possible print the rosters this year. Janice Swope also reviewed the prices she had received to print the rosters this year. CD’s have not been burned, therefore, there will be no charge for them. Amended: Teresa D'Anza from Alpha Chi needs a count from each chapter for hard copy, printed Rosters. She has only heard from half of the chapters.
Scrapbook – Psi Master/ Teresa Griffin requested that all chapters please take pictures of their activities to be included in this year’s scrap book.
Scholarship – Georgia Athearn: No Report.
Joyce Domina read a “Thank You” letter to Albuquerque Beta Sigma Phi from her granddaughter, Rachel Hakeem who received the Beta Sigma Phi Scholarship for the 2009-2010 year.
Service (Toys for Tots) – Laureate Alpha Sigma: Margaret Storks reported that the marines will be at the December 6th meeting and that she will have flyers in the chapter folders in the near future. She also reminded us to start shopping for toys early and that Target and Wal-Mart have good toy sales.
EVENT REPORTS:
Honors Luncheon – Preceptor Alpha Sigma/Dorothy Martin: The 2010 Honors Luncheon will be Saturday, November 6th at the Albuquerque Marriott Pyramid. Meet and greet at 11:30am and lunch and entertainment at noon. Dorothy will need the names of last year’s Chapter Woman of the Year and this year’s Sweetheart Queen along with the completed chapter reservation list and chapter check at the October 4th City Council meeting. If you have any questions, please call Dorothy at 286-7960 or email her at dorothyjmartin@yahoo.net.
Membership/Workshop Event – Preceptor Iota/Georgia Athearn: Georgia gave her up-date during her 2nd Vice President report.
Sweetheart Dinner/Dance –Carol Lindenmuth: The Sweetheart Social will be Saturday, February 19th, 2011 at the Mountain View Club/KAFB. Cocktails at 6:00pm and dinner at 7:00pm. The Sweetheart Dinner/Dance Committee will have a short meeting after the City Council meeting.
Founder's Day – Laureate Alpha Epsilon/Janice Swope: The 2010 Founders Day Luncheon will be Saturday, April 30th, 2011 at the MCM Elegante Hotel. Meet and greet at 11:30am and a light menu lunch will be served at noon. Wine ad Mimosa will be offered.
Order of the Rose – Alpha Master: for the recipients the pins will be ordered by 2-28-2010.
Silver Circle – Preceptor Alpha: No Report.
Golden Circle – Laureate Kappa: No Report.
Diamond Circle – Epsilon Master: No Report.
Women of the Year – Eta Gamma: No Report.
Mother/Daughter Tea – Delta Omega/Storm Gonzalez: No Report.
UNFINISHED BUSINESS: Carol Lindenmuth (current President) gave the 2009-2010 Beta Sigma Phi Scrap Book to Storm Gonzales (the 2009-2010 President) and she graciously accepted the lovely book.
Audit & Budget Report: Janice Swope read Cinda Fairfield’s recommendations letter for the 2010-2011 proposed budget since Cinda was unable to attend this meeting.
New Mexico State Convention: The 2010 convention will be in Hobbs, NM – September 24, 25 and 26th. Sisters we look forward to seeing all of you there. Yippy Ki Yo!! Y’all come – Yaw Hear!
NEW BUSINESS:
Carol Lindenmuth – read an email from Sandy Sheikh – she is requesting a transfer from Laureate Alpha to Psi Master.
Printed Rosters – see notes listed above under rosters.
ANNOUNCEMENTS:
It was mentioned that Carol Petit (member at large) lost her mother, Pauline Nelson during the summer and Ida Mae Whitworth of Upsilon Master passed away July 16, 2010. Ida Mae was a member of Beta Sigma Phi since 1938. A Memorial Ritual will be will be held at an up-coming City Council meeting.
Upsilon Master has 2010/2011 Entertainment Books for sale for $35.00. Please see Jewell Reid if interested in purchasing a book.
Delta Omega is selling Octopus Car Wash Tickets for $15.00 as a fundraiser for the Ronald McDonald House. The tickets are normally $15.00, however if you purchase the tickets from Delta Omega, a portion of the $15.00 will go to the house.
Next City Council Meeting will be October 4, 2010 at Hodgin Elementary Media Center at 7:00pm.
Next BSP Executive Board Meeting will be September 15, 2010 at Janice Swope’s house at 6:30pm
The meeting was adjourned at 8:12pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully submitted by Mary Stanton and Carol Lindenmuth for:
Mary Gilliland, Recording Secretary/BSP
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
HODGIN ELEMENTARY SCHOOL
April 5, 2010
OPENING RITUAL: President Storm Gonzales led Opening Ritual at 7:05PM
ROLL CALL: 52 ladies were present representing all City Council chapters
INTRODUCTION OF GUESTS: Intro of guest chapters
Guest Chapters for April
Beta Psi
Preceptor Beta Epsilon
Epsilon Master
Guest Chapters for April 19
Beta Psi
Preceptor Beta Epsilon
No Guest Chapters for May
MINUTES OF LAST MEETING: Chris Thorson moved that we approve minutes. Dollie wants to amend the minutes from last meeting: the properties of Order of the Rose have been found. Mary Stanton Seconded.
OFFICER REPORTS:
1ST VICE PRESIDENT—Dorothy is still recovering from surgery. The legacy event has been rescheduled. Look for an email regarding the new date. The list she sent out of potential members need to be contacted. If you need Dorothy’s help with this, she is willing to help you call these ladies.
2ND VICE PRESIDENT—Janice reported that the questionnaires need to be returned. Please do not put chapters or names, just member #. She wants to put the information together so that we can improve our chapters. She also put together a more detailed job description for the 2nd VP position which will be passed on to the new 2nd VP.
TREASURER—Cinda reported that our CD matured. We have a new CD. Please see report. She passed out one check for Valentines re-embursement. She wants receipts turned in to her by June 1, 2010 in order to be able to close the books on time. June 31st is in the bylaws so no receipts will be honored after that time. There are no outstanding checks. Pins ordered for the luncheon are in and were passed out.
RECORDING SECRETARY—Cyndie reported that there is a sign-in for new Presidents and Representatives for the 2010-11 year.
CORRESPONDING SECRETARY—Teresa reported
Cards sent in March:
Fidel Munoz –husband of Georgia (Laureate Alpha) surgery
Judy Edwards (Laureate Kappa) thinking of you
Dorothy Martin (Preceptor Alpha Sigma) surgery
Anne Marie Vidal (Xi Alpha Omicron) thinking of you
Maria McCue (Beta Psi) surgery
Linda Wood (Delta Omega) surgery
A new list is going around.
Woman of the Year has been sent to Viola. We will be notified at Founders day
PARLIAMENTARIAN—Dollie
EXECUTIVE BOARD REPORT—Cyndie reported the minutes
COMMITTEE REPORTS:
HONOR’S LUNCHEON—no report
SERVICE—no report
MEMBERSHIP/WORKSHOP—no report
SWEETHEART SOCIAL—pictures from the social were passed out
MOTHER DAUGHTER LEGACY TEA—sign-up sheet and invites were put in boxes. They need them by the May 1st meeting. Questions were answered regarding where it is located.
FOUNDER’S DAY—Elisa needs sign-up sheets. Cancellations go to Diane Bagshaw 797-1805. This Sat 10th is the last day for cancelations.
WOMAN OF THE YEAR—still missing a few people’s sheets of woman of the year. Alpha Chi, Eta Theta , Xi Delta
ORDER OF THE ROSE—Marilyn from Preceptor Iota reported that they only have 4 certificates, but six names. They need certificates for Jeanette Maes Bond, Suzanne Cordova, Ellen Manta
SILVER CIRCLE—Teresa returned the ritual materials for Order of the Rose.
Seven ladies are receiving Silver Circle this year
GOLDEN CIRCLE—certificates need to be signed by President Storm
DIAMOND CIRCLE—Betty Lou and her guests will be attending. Mae Beth Hanson’s daughter in law is coming as well. The chapter will pay for these members and guests.
CONTACT—everyone was contacted.
ROSTER—email updates to the roster to Anne Hayward. Also, email her if there are no changes. Please also let her know how many CD’s your chapter wants. Email Anne if you want the code for the roster.
SCHOLORSHIP—3 applications were turned in. The advisory board will meet before Founder’s Day. The recipient will be announced at Founder’s Day.
SCRAPBOOK—Cinda is collecting scrapbook pages tonight. Cinda thanked everyone who already turned in their pages.
UNFINISHED BUSINESS: State convention date September 24, 25, 26, 2010 in Hobbs at the new racetrack, casino…host hotel Hampton Inn and suites for $79.95 per night. Price for convention will be determined after April 14th. Usually $100-150 Lee County Convention Center theme is “Boots, Spurs and Oil.” Programs on gardening, history of lee county among others
Entertainment will be stand-up comedian Wayne Foust see picklehead.com for additional information.
NEW BUSINESS: Budgeted money for Hodgin for $100 for use of library. Pricilla Brower motioned. Janice Swope seconded. The motion passes.
Motion to invite principal to Founder’s day and pay for her meal. Pam Bonahoon made the motion. Jamie Stanton seconded. The motion passes.
ANNOUNCEMENTS: Pin coushins on sale for $.25. See Helen.
Dog was found.
Upsilon Master has a new member Shirley Sparks moved here from Farmington
Laureate Alpha has new member Karen Torano from Alamagordo.
Eta Theta has two new members.
Patty Tingley is joining
Sweet Jazz benefit Interfaith Hospitality Network. Helps homeless families get housing and daycare.
Preceptor Rho is having a bridge marathon for ways and means.
Peg Matthews thanks everyone for their cards and well wishes. She is still recovering and will be for the next 12 months. She would love more cards.
13-18 Miss New Mexico America Teen Pageant here in Albuquerque June 15-17. See Michelle V. from Delta Omega for more information or to add girls.
NOMINATING COMMITTEE—Janice needs 10 names for Nominating Committee. Only one member from a chapter can serve. Only incoming reps can be on the committee. Top 5 will be selected.
Beleta Henderson
Carol Petitt
Pam Bonahoon
Sharon Walsh
Michelle Velarde
Mary Gillaland
Teresa Griffin
Joyce Mortimer
Mary Stanton
Lisa Salas
After the vote: The five members of the nominating committee are:
Carol Petitt
Pam Bonahoon
Sharon Walsh
Michelle Velarde
Mary Stanton
CLOSING: Done at 8:25PM
NEXT MEETING: Incoming Presidents and Reps April 19th
Albuquerque Beta Sigma Phi
City Council Treasurer Report
Period Ending March 31, 2010
Bank of America
#: 0042 7629 8817
Operating Account
Beginning Balance $ 4,309.04
Deposits/Credits 0
Withdrawals/Debits ( 426.12 )
Ending Balance $ 3,882.92
Bank of America
#: 0020 3339 2041
Reserve Account
Beginning Balance $ 5,374.93
Deposits/Credits 0
Withdrawals/Debits ( 0 )
Ending Balance $ 5,374.93
DWS Money Market
#: 89744346
Beginning Balance $ 5,886.59
Deposits/Credits .01
Withdrawals/Debits ( 0 )
Ending Balance $ 5,886.60
Bank of America CD
Matures December 30, 2010 at .40%
Beginning Balance $ 2,119.85
Deposits/Credits 2.63 *
Ending Balance $ 2,122.48
* Interest compounds daily, posted monthly, CD liquid every 7 days
CC Treasurer Contact Information: cinda.fairfield@comcast.net
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
HODGIN ELEMENTARY SCHOOL
MARCH 1, 2010
OPENING RITUAL: President Storm Gonzales led Opening Ritual at
ROLL CALL: 48 ladies were present representing 25 chapters
INTRODUCTION OF GUESTS: Intro of guest chapters
Preceptor Iota
Preceptor Alpha
Psi Master
Guest Chapters on April 5th
Beta Psi, Preceptor Beta Epsilon, Laureate Alpha Epsilon
MINUTES OF LAST MEETING: Chris Thorson motioned to accept as amended. Mary Stanton seconded.
Ruth Cook presented two corrections Shirley Hull, Inez Deffendall spelled incorrectly.
OFFICER REPORTS:
1ST VICE PRESIDENT-- Dorothy is not present. She submitted the legacy list 0-12 years. Please correct addresses on legacy list and submit them to Janice or Dorothy. Also, if there are other legacy names that were not added, please let them know.
2ND VICE PRESIDENT—Janice explained the questionnaire that she got from when Lola was here. It is a survey of why you are in BSP, etc. Fold it and put it in an envelope and send it or bring it to CC meeting. We want to know how satisfied ladies are with BSP.
Janice reviewed list of ritual supplies. First vice president has the boxes with all of the supplies. We need the sashes for Order of the Rose ritual. They were not turned in last year.
TREASURER—See Cinda’s report. She reminded us that we approved a deficit budget this year. Please pay close attention to the upcoming budgets because that is when most of our money is spent. There is one outstanding check…that chapter was notified. She reviewed the order that went in to International. Please let her know if there are amendments. Cinda also passed out checks to certain people or chapters for refunds or services.
We need names for ladies to be treasurer next year!
RECORDING SECRETARY no report
CORRESPONDING SECRETARY—Thereasa reported that she requested nominations for City Council Woman of the Year. So far she only has 3. They need to be sent to International by March 15th. She will not accept anything after March 15th.
Cards were sent for illnesses, birthday, and sympathy.
Connie Smith (Laureate Alpha) illness; Sandy (Laureate Alpha); Dottie Boyle (Preceptor Iota) illness; Clara Sais Eta Gamma) bed rest due to pregnancy; Anne Cunningham (preceptor Rho), Rita Peck (Laureate kappa) sister in law passed away; Pam Bonahoom (Preceptor Alpha Omega) surgery on 2-5-10, Nathan Kirby (Laureate Alpha Pi) cancer treatment.
PARLIAMENTARIAN—Dollie—no report
EXECUTIVE BOARD REPORT---executive board did not meet this month, so no report
COMMITTEE REPORTS:
HONOR’S LUNCHEON—no report
SERVICE—no report
MEMBERSHIP/WORKSHOP—if you are interested in a hard copy of The Torch, please send information to international. If you need the form, see Janice.
SWEETHEART SOCIAL---159 tickets sold. It was beautiful. Everything went really well. In the future, we should have sign-up sheets with space for escort’s name. The base did a great job. A round of applause was given to the committee.
MOTHER DAUGHTER LEGACY TEA—no report
FOUNDER’S DAY 24th of April Sign-up sheet is due next meeting. The menu was read. It is $20 for the veggie and chicken dinners and $25 for the prime rib dinner.
WOMAN OF THE YEAR—email to Beta Psi with name of Chapter Woman of the Year. Please include “If you had unlimited funds, where would you send her on her dream destination and who would you send her with?” If you want her name to be included in the program, send her name to Cinda. Cinda’s email is cinda.fairfield@comcast.net . She needs them ASAP. There needs to be two separate emails: one to Julie Crespy and one to Cinda Fairfield.
ORDER OF THE ROSE—Georgia said she called international for names. Some people were surprised. We need to find the sashes.
SILVER CIRCLE—3 silver circle names were submitted to international but there are a total of 5 that need the pins. Two chapters already ordered their pins.
GOLDEN CIRCLE—Alpha master has 4 names. Pins have been order.
DIAMOND CIRCLE—Has one name
CONTACT—everyone was contacted
ROSTER—no report
SCHOLORSHIP --Scholarship applications need to be postmarked by the 15th of March.
Scrapbook no report
UNFINISHED BUSINESS: none
NEW BUSINESS: Storm reported that we need help putting the library in order before we leave. Please also make sure that all ladies are safe and not left in the parking lot in the dark. A lady had car trouble and was left alone.
ANNOUNCEMENTS: breakfast at Si Se Puede March 25th $35 a ticket
Peg Matthews had a double lung transplant. She was a major presence in BSP in Albuquerque for many years.
Preceptor Iota is still selling the tickets for the bags. They will draw names at Founder’s Day.
CLOSING: 7:50pm
NEXT MEETING: April 5th
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
HODGIN ELEMENTARY SCHOOL
OPENING RITUAL: President Storm Gonzales led Opening Ritual at 7pm
ROLL CALL: 52 members were in attendance. We had 26 chapters represented.
INTRODUCTION OF GUESTS: Si, Se Puede Learning Centers! Debbie Davis talked about the learning centers. Rental properties owned by the National Farm Workers for affordable housing for farmers and other low income families. La Vida Nueva Apts. La Vida Nueva is located at Yale and Avenida Cesar Chaves. Community Services help and serve the people that are living there. The learning centers are Plaza David Chaves on Mountain and Rio Grande. Sandia Vista opening but they need someone to run it at Tramway and Copper. They do a lot of things which started in 1962 with Cesar Chavez.
The Si, Se Puede Learning Center directors Mo and Ann spoke. They are Vista volunteers. They talked about service opportunities. They are looking for volunteers. Mo is from Albuquerque. She said there are 28 children enrolled in the program. They need academic and leadership skills. They don’t know what it is to be a leader. They need these opportunities to rise above their poverty. There are two sites looking for volunteers to work with kids. Volunteers are needed to help read a book and help with homework. There is going to be a 1st annual benefit breakfast on March 25th at NM Hispanic Cultural Center. For more information call 730-930. This fundraiser ‘s proceeds go to the learning centers. Tickets are $35 each or for a table of 8 it is $280. Paul Chavez is keynote speaker. Anna from Saint Paul, MN spoke. She said that the learning centers have afterschool program for elementary students k-5th. Ways to help…painting at one of the centers (Old Town David Chaves center) needs painters Feb 27 and 28th. They want it to be an inviting, calm welcoming space for kids. Also, they are creating reading corners so they are looking for cushions, floor pillows, partitions. They also have a community skill share. Community members and YOU can teach kids about your hobby, career, or something you are passionate about on Friday afternoons! They are also having a summer camping trip. It’s an overnight camp where kids learn respect for our environment. We need transportation for these! They will also have a basketball tournament every July. They get to play ball and have a cookout. They are in need coaches and refs. They also need cookout items and blank t-shirts for uniforms. They are developing a Facebook page so look for that. They also need all kinds of supplies, puzzles, games, children’s books, etc. Get a volunteer application if you are interested in volunteering.
Intro of guest chapters
Laureate Delta
Eta Theta
Delta Omega
Laureate Alpha Pi
March guest chapters
Preceptor Iota
Preceptor Alpha
Psi Master
MINUTES OF LAST MEETING: Chris Thorson motioned to accept minutes as published Lori Lake seconded.
OFFICER REPORTS: Storm talked about doing a summer get-together as an entire Albuquerque sorority. We could also invite prospective members. Keep it in mind. We could possibly make this a new tradition. We want to make sure it is not a Rush. We could call it a Non rush or a friendship gathering. Open to names.
1ST VICE PRESIDENT Dorothy Three ladies on the members at large list do not want to be contacted: Carolyn Fergeson, Patty Lemons, Ada Larsen.
Mary Lou Trujillo member for 50 years looking for a chapter.
We discussed getting legacies together birth to 12 years old and take them to Alb. jump. We are looking at doing this on April 17th and would cost $7 per legacy. They will need to pay that fee. Please let her know if there are legacies that have new addresses. Let her know if you have ideas to get legacies 13-17 involved in BSP. We want to get legacies involved at a younger age in order to spike their interest in sorority. A new list of people who have sent in to International is attached.
2ND VICE PRESIDENT Janice thanked people for coming to the workshop. See her report. She has a lot of information for socials, ways and means, officers etc. See her for more information. Look at the website for more information as well. Ladies at International are there to serve us. We were lucky that we got Lola to come. She thanked us for inviting her and making it possible for her to come to Alb. The Torch is on the internet. They have had requests for mailings of the Torch. It costs $14 a year if you are interested.
TREASURER Cinda see her report. Reserve is unchanged, money market 2 cent increase .25% CD is up in March. She recommends that when we renew we do not lock in for long term. Keep as a short term note. Interest is bound to go up. She received the Legacy jewelry and information and gave to the chair chapter. Two chapters have outstanding checks and were notified. Members called Cinda and asked for a copy of the budget. Please make sure you have information to give to your chapters. If you need copies please let her know. Taking names for treasurer for next year. You will be hearing from us. She will not be running again next year because she does not think that treasurer should hold the position for more than two years. Any time people handle money there should be a fresh set of eyes.
RECORDING SECRETARY Cyndie needs email addresses
CORRESPONDING SECRETARY Teresa reminds us to get in nominations for City Council Woman of the Year. They are due by March 1st. You could nominate anyone from BSP that you feel has really helped your chapter, etc. She sent out 3 cards. Shirley Hoe Epsilon Master is in rehab. Surgery: Diane Gray Ella Mante from Upsilon Master.
Give names of sisters that need cards to Teresa.
PARLIAMENTARIAN Dolley no report
EXECUTIVE BOARD REPORT given by Cyndie
COMMITTEE REPORTS:
HONOR’S LUNCHEON no report
SERVICE no report
MEMBERSHIP/WORKSHOP
SWEETHEART SOCIAL They have a DJ and need list of people attending. They also need the names for everyone for the gate at least a week before. The alert is low however they will most likely check DL, Ins, and Reg. The last meeting is scheduled for 2-9. Cancellations need to be made by 2-15. Money needs to be given to Sandy ASAP
MOTHER DAUGHTER LEGACY TEA no report… still need to meet with committee.
FOUNDER’S DAY invitation has been passed out. Sign in sheet (see attached) needs to be given by Apr. 1 It will be held at the Cooperage. Chicken Pasta or Veggie Pasta $20, Prime Rib $25. A lot of events are held there. There will be enough room for us for those that are worried. Cancellations only to Diane. Woman of the year needs to be in by March 1 City Council meeting, so that they can get the programs done on time. Treasurer needs to order the pins. Cinda needs names now in order to get the 10% discount from international. Cinda is putting in order this week.
WOMAN OF THE YEAR flyer in boxes. Cinda needs name and chapter to be included in the programs.
ORDER OF THE ROSE Preceptor Iota needs names
SILVER CIRCLE Psi Master needs names so far she has Sally Hall, Teresa Deanza and Ann Hayward, Liz and Sandra Pena
GOLDEN CIRCLE Laureate Xi has three names Mary Beth Hansen and Sandy Mitchell and Inez Masterall
DIAMOND CIRCLE Xi Alpha Omicron has one name Betty Lou Harvey
CONTACT Jewell made three phone calls.
ROSTER no report
Scrapbook committee needs pages by April 1st
SCHOLORSHIP packets are in blue box or you can get it on the website or if you email Janice
UNFINISHED BUSINESS: none
NEW BUSINESS: none
ANNOUNCEMENTS: flyer of missing dog in far northeast heights area
Preceptor iota service project goes to joy junction The raffle for the purses is only available to sisters.
Ann Marie said Xi Alpha Omicron has recipe books $6.50
Janice has business cards that Lola forgot. Come see her for the cards you can put your name and number on the spot on the box.
CLOSING: 8:15
NEXT MEETING: March 1st
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
HODGIN ELEMENTARY SCHOOL
JANUARY 11, 2010
OPENING RITUAL: President Storm Gonzales led Opening Ritual at 7:00pm
ROLL CALL: 20 chapters were represented. 35 ladies were present.
INTRODUCTION OF GUESTS: Introduction of guest chapters was done by Teresa
Xi Alpha Omicron
Alpha Master
Guest chapters for next meeting on February 1, 2010
Laureate Delta
Eta Theta
Laureate alpha Pi
Delta Omega
MINUTES OF LAST MEETING: Dec. minutes correction: “Contact” did have a report that was not recorded in the minutes. Pam Bonahoom (Preceptor Alpha Omega) motioned to dispense with the reading of the minutes. The motion was seconded by Ruth Cook (Epsilon Master)
OFFICER REPORTS:
1ST VICE PRESIDENT Dorothy was absent. No report.
2ND VICE PRESIDENT Janice was absent.
Report read by Storm
Report of Second Vice-President: January 11, 2010
I apologize to each of you that came to the meeting last week for my failure to confirm that building would be open.
WORKSHOP: Saturday JANUARY 16, 2010
Time is 9:30 a.m. check in at Palo Duro Senior Center. (We do not have refrigeration available so bring food items accordingly.)
The format will be:
Gather and be seated 9: 30 to 9:45 a.m.
9:45 to 10:30 Introduction of Guest, Lola Ruby. Presentation and beginning of question session.
10:30 to 10:45 short break to chat and relax
10:45 to 11:45 Continuation of questions and discussion of City Council and Chapter officers and their duties. If time permits additional issues of increasing membership suggestions will be presented.
11:45 to noon--Set up for lunch.
Our eating and serving space is on carpeted floors SO be aware and take care. Dessert will be served to close our meeting. We need to be clear of the facility by 1:30 if possible. Door prize drawing and announcements during dessert.
Should any of you wish to have additional time with Ruby, please make arrangements either directly with her via e-mail to International or call me with your request. At this time, she will be with me and staying at my guest house.
SCHOLARSHIP PACKETS are available in the blue folder of Black Info box. The completed applications and other requested materials are due on or before March 15th to Janice Swope, 1030 Green Valley Rd. NW, Los Ranchos, NM 87107.
ELECTION OF CHAPTER AND CITY COUNCIL OFFICERS. Please have your chapter elections on or before the April 5th as the Pres. and Rep. for each chapter is due at the April 5th meeting to nominate a committee for next year’s Executive Board election. NOW is the time to begin thinking of whom you want to represent you!!
Sincerely,
Janice Swope
TREASURER Cinda reported on the treasurer report ending Dec. 31, 2009. (See attached)
January 4st through Feb 28th 10% discount from international for officer pins. Silver or Golden circle pins need to be requested through Cinda so that she may order them. Please do that ASAP so that we can get the 10% discount.
RECORDING SECRETARY Cyndie reported. She is very apologetic for having to leave the Dec. meeting early. She did end up in the hospital that night. She thanks all Chapters for their warm wishes, thoughts, and prayers.
She is also apologetic for not having the library open last Monday for the meeting. (We will suggest to next year’s board to schedule the first meeting of the year on the second Monday to give the school and chapter reps. time to recover from the holidays.)
CORRESPONDING SECRETARY Teresa reported that she sent several cards in Dec. She sent 7 “get well”, one “thinking of you” and one “sympathy” card. She read a thank you note from Barbara Wheat. She also announced Bennita’s birthday today.
City Council “Woman of the Year” nominations should be given to Teresa by the March City Council meeting. She needs to have them by March 15th so that they can be sent to International. Any nominations received after March 15th will not be submitted.
PARLIAMENTARIAN no report
EXECUTIVE BOARD REPORT Executive Board did not meet in December.
COMMITTEE REPORTS:
HONOR’S LUNCHEON no report
SERVICE Laureate Alpha was the chair for Toys for Tots and apologized for the marines not being here. Joyce took the toys to the warehouse. The marines were overwhelmed by the amount that we donated. Good job ladies!
MEMBERSHIP/WORKSHOP (see 2nd Vice President Report)
SWEETHEART SOCIAL need signup sheet and money by Feb. 1. City council meeting
MOTHER DAUGHTER LEGACY TEA no report
FOUNDER’S DAY will be held at the Cooperage on April 24th at 11:30am. The menu choices will be prime rib $25 or vegetarian pasta $20 or chicken pasta $20. The invites will be out next month. Please go to your chapters and find out if anyone is up for one of the honors. Call international to get application. Let Storm know if you have someone and she will let the right people know.
WOMAN OF THE YEAR Beta Psi
ORDER OF THE ROSE let Georgia Athearn (Preceptor Iota) know
SILVER CIRCLE let Teresa Griffen (Psi Master) know
GOLDEN CIRCLE Carol Godwin (Alpha Master) has three names so far for golden circle let her know if there are more.
DIAMOND CIRCLE Xi Alpha Omicron has one!
CONTACT everyone was contacted. Let Jewell Reid (Upsilon Master) know if you want to be called instead of receiving emails.
SCRAPBOOK Everyone should have the pages. They are due back to City Council by April 1st
ROSTER no report
SCHOLORSHIP (see 2nd Vice President Report)
UNFINISHED BUSINESS: none
NEW BUSINESS: none
ANNOUNCEMENTS Lori Lake (Eta Gamma) is still selling spa tickets, Ruth Cook has all kinds of scrapbook stuff that they will sell for cheap; Preceptor Iota is selling the interchangeable handbags. The chapter is only selling them to sisters of Beta Sigma Phi. They come in gold, silver, and plum colors.
CLOSING: Closing Ritual was done at 7:35pm
NEXT MEETING: February 1, 2010 at Hodgin ES
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
HODGIN ELEMENTARY SCHOOL
December 7, 2009
OPENING RITUAL: President Storm Gonzales led Opening Ritual at 7:07pm
ROLL CALL: Sorry Cyndie has this info
INTRODUCTION OF GUEST CHAPTERS:
Laureate Alpha
Laureate Alpha Sigma
Eta Alpha
Epsilon Master
January 2010 guest chapters:
Laureate Alpha Rho
Alpha Master
MINUTES OF LAST MEETING: Chris Thorson from Preceptor Alpha Omega motioned to approve the minutes from our last meeting. Mary Stanton from Xi Alpha Omicron seconded the motion. The motion carries. Ruth Cook from Epsilon Master stated that she did not receive the minutes from November. It was decided that the November minutes would be sent out again with the December minutes.
OFFICER REPORTS:
1ST VICE PRESIDENT - Dorothy Martin, Preceptor Alpha Sigma stated that a member list was available in the chapter’s boxes. The first column, minus the last name, are names given to us from International, the last name from the first column and the second column are local referrals.
2ND VICE PRESIDENT – Janice Swope, Laureate Alpha Epsilon reported that a notice had been sent to all chapters concerning the workshop which will be held January 16th. There is no definitive format, but chapters with questions for Lola Ruby should please contact Janice with those questions via e-mail or phone. For each 4 members attending from a chapter a dish to share should be brought for luncheon. Reservations are requested at the January City Council meeting.
TREASURER – Cinda Fairfield, Eta Alpha went over the bank accounts as follows.
Bank of America $194 in deposits $166 in withdrawals for a balance of $3778.11
Bank of America reserve no change balance of $5374.93
DWS Money Market no change balance of $8556.57
Bank of America CD no change balance of $2119.85
Cinda read a letter of thanks from Road Runner Food Bank, some chapter refund checks were passed out. It was also reported that our insurance is paid and in effect and our Bank of America account fees will be waived for another year.
RECORDING SECRETARY – Cyndie Patrick, Preceptor Alpha went home sick – No report
CORRESPONDING SECRETARY – Teresa Griffin, Psi Master read a list of cards sent out in November. She requested any card requests be given to her by phone not e-mail.
PARLIAMENTARIAN – Dollie Lowery, Preceptor Alpha Sigma stated that we were all doing well and therefore she had No Report
EXECUTIVE BOARD REPORT – Storm Gonzalez, Delta Omega stated there was No Report
COMMITTEE REPORTS:
HONOR’S LUNCHEON: Xi Delta: No Report Janice Swope and others said a quick Thank You to the committee that made this a wonderful event
SERVICE: Laureate Alpha: Marines did not make it, but the committee thanked everyone for their generosity in bringing so many toys that will make such a difference to a child in need this year. If you are interested in information on helping with Toys 4 Tots you can contact St. Carlson at 298-5508 X 208
SCHOLARSHIP: Janice reported that scholarship packets are available from here in hard copy form or will also be available on the website.
SWEETHEART SOCIAL: Laureate Alpha Sigma: Invitations and reservation sheets are in your boxes. The event will be 2/20/2010 at 6pm at the Mountain View Club.
MOTHER DAUGHTER LEGACY TEA : Eta Gamma: No Report
FOUNDER’S DAY: Preceptor Alpha: Founder’s Day will be held at the Cooperage on Saturday 24th of April.
WOMAN OF THE YEAR: Beta Psi
ORDER OF THE ROSE: Preceptor Iota
SILVER CIRCLE: Psi Master.
GOLDEN CIRCLE: Alpha Master
DIAMOND CIRCLE: Xi Alpha Omicron
If there are any members in your chapter eligible for the above awards please contact the appropriate chapter as listed above.
CONTACT – No Report
ROSTER – No Report
SCRAPBOOK: Eta Alpha - Two pages per chapter were handed out. Please have them completed and returned no later than the April City Council meeting.
UNFINISHED BUSINESS - None
NEW BUSINESS - None
ANNOUNCEMENTS:
Preceptor Iota has handbags that are transformable. Joy Magnano is the designer. The raffle is $2 a ticket or 3 for $5 and the drawing will be done at Founder’s Day. Their chapter’s charity is Joy Junction. They will only be selling tickets to members of Beta Sigma Phi.
Xi Alpha said thank you for wreath purchases. One left “SOLD” before she could finish speaking.
Eta Gamma is again selling Casa Verde spa passes. Please contact her for more information.
Alpha Chi had hand made ornaments for sale at the meeting.
Xi Alpha Omicron is still collecting Pringles cans for Blue Star Mothers
Janice passed out Christmas card bags for each chapter
CLOSING: Closing Ritual was done at 7:53 pm
NEXT MEETING: January 4, 2010 at Hodgin Elementary School.
.
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
HODGIN ELEMENTARY SCHOOL
November 2, 2009
OPENING RITUAL: President Storm Gonzales led Opening Ritual at 7:05pm
ROLL CALL: 44 sisters were present out of about 230 active members. Representatives from Eta Theta, Xi Gamma Eta, Preceptor Beta Epsilon were not in attendance.
INTRODUCTION OF GUESTS:
Laureate Kappa
Alpha Chi
Beta Psi
Upsilon Master
December guest chapters:
Laureate Alpha
Laureate Alpha Sigma
Epsilon Master
Eta Alpha
MINUTES OF LAST MEETING: Chris Thorson from Preceptor Alpha Omega motioned to approve the minutes from our last meeting. Anne Marie Vidal from Xi Alpha Omicron seconded the motion. The motion carries.
OFFICER REPORTS:
1ST VICE PRESIDENT Dorothy stated only one person responded for the Rush Tea so it was cancelled by the Executive Board. (Some of the postcards arrived late.) Don’t forget to pass out brochures about BSP to try to let people know what our organization is all about. We will pass out names of potential new members at the next meeting.
2ND VICE PRESIDENT Janice reported on the workshop. Lola Ruby from BSP International will be here. If we have forums, Forum A will be Officer Positions and Forum B will be Membership/Rushing. We may do panel discussions instead of forums. If you have questions for Lola please let Janice know. An evening meal with Lola may be forthcoming for chapter presidents…look for further information in the future.
TREASURER Cinda went over the attached report.
Some checks are still outstanding and some dues still owed. Chapters were notified.
Reminder: Budgets are due to Cinda in advance of events.
Please give all money to committee chairs of the events also call the chairs for refunds.
If you are going to send correspondence to Cinda Fairfield, please make sure her name is correct. (Her mailperson is very picky.)
Receipts after June 1 will not be honored.
If you balance your checkbook you are qualified to be a treasurer on CC Board. Start thinking about running for an Executive Board position for next year.
RECORDING SECRETARY Cyndie reported volunteer opportunities at Hodgin. A copy of the email is as follows:
Hello Ladies!
Hodgin's Instructional Council met this afternoon and out of that meeting we have a couple volunteer opportunities...
1. We need a couple of ladies to volunteer in the office for the next 2 weeks in the mornings from about 8:00-9:00AM. You would be there to collect money and write receipts for our school fundraiser. We may also need help when the orders come in, but I will let you know when we know. The contact for this is our Principal, Kimberly Woodley, or our Family Liaison, Deborah Pohl. Both can be reached at 881-9855...just ask the secretary to transfer you.
2. We are having a Scholastic Book Fair on November 18, 19, 20, 23, and 24. We could use people to assist students select books, working the register, or other things. The times are varied so need to be worked out with our librarian. The contact for this is our Librarian, Peggy Mace. She can also be reached at our school number 881-9855 and her extension is 45023.
( I have also CC these people, so their emails are included if you would rather contact them that way!)
We are very lucky that Hodgin allows us to have our City Council Meetings in the library... fee free! This is a great way to show our appreciation!
CORRESPONDING SECRETARY Teresa reported that she sent almost 20 cards out in October. Susie Banks fell and broke hip. She is recovering from her surgery as a result. She is at St. Catherine’s rehab hospital. Please send her cards or visit her. She is in room 601 5123 Juan Tabo NE 87111 If you have more names, please add them to the list or contact Theresa
PARLIAMENTARIAN Dollie is absent tonight
EXECUTIVE BOARD REPORT Executive Board did not meet this month due to several illnesses.
COMMITTEE REPORTS:
HONOR’S LUNCHEON Xi Delta: Report was given and is attached below. Thank you to the committees!
SERVICE Laureate Alpha: Toys For Tots is next month. A flyer was put in boxes. Bring your toy or many toys. Let’s try to beat what we did last year. There are a lot more kids that are needy this year. Toys should be at least $10 and should be unwrapped.
MEMBERSHIP/WORKSHOP See 2nd Vice President’s report.
SWEETHEART SOCIAL Laureate Alpha Sigma reported that the Sweetheart Social will be on February 20th. The estimated cost per person is $27. The menu choices are roast pork , stuffed chicken breast, or cape cod. It will be at the Mountain View Club. There will be a photographer and a DJ. It is an open event so invite many people. You will be able to buy a bottle of wine to take to your table. Sign up slips for this event will be at next meeting.
MOTHER DAUGHTER LEGACY TEA Eta Gamma reported that the drawing was done after Honor’s luncheon. Storm apologized for neglecting to draw names at Honor’s Lunch. Emails will be sent to notify those drawn.
FOUNDER’S DAY Preceptor Alpha reported that it will be held at the Cooperage on Saturday 24th of April. Committees are to meet after this meeting. The estimated cost is $20-22. More information will be coming.
WOMAN OF THE YEAR Beta Psi
ORDER OF THE ROSE Preceptor Iota asks that you give them names
SILVER CIRCLE If you have someone in your chapter who has been active for 25 years, give names to Psi Master.
GOLDEN CIRCLE If you know anyone who has been in BSP for 50 years send their names to Laureate Psi (Alpha Master).
DIAMOND CIRCLE Please give names to Xi Alpha Omicron.
CONTACT Ruth called three chapters. If anyone else wants a call let her know.
She also needs some emails. Janice will pass those along.
ROSTER Rosters that need to be picked up were pasted out. Ask Storm for user name and password for the website.
SCHOLORSHIP Packets can be picked up after our next City Council meeting. They are being revised so that it takes up less paper. Janice will send it to Ann to see if we can get it on line.
SCRAPBOOK Two pages per chapter will be given at next meeting for chapters to complete. It will reflect this year’s theme.
UNFINISHED BUSINESS: none
NEW BUSINESS: none
ANNOUNCEMENTS: Xi Delta is selling Christmas cards.
Preceptor Iota has handbags that are transformable. Joy Magnano is the designer. The raffle is $2 a ticket and the drawing will be done at Founder’s Day.
Xi Alpha is taking orders for fresh Oregon Christmas wreaths. They are $20 and will be delivered Thanksgiving weekend. Please call Sherry Silsbie at 899-4670 to place an order. They need to know in the next week. Some of the proceeds will go to Valencia County Women’s Shelter.
Holiday Gift show is on November 7 (Preceptor Alpha Sigma) A pink flyer was put in all boxes.
CLOSING: Closing Ritual was done at 7:57pm
NEXT MEETING: December 7, 2009 at Hodgin Elementary School.
Albuquerque Beta Sigma Phi
City Council Treasurer Report
Period Ending October 31, 2009
Bank of America
#: 0042 7629 8817
Operating Account
Beginning Balance $ 2,420.06
Deposits/Credits 3,869.00
Withdrawals/Debits ( 2,538.95 )
Ending Balance $ 3,750.11
Bank of America
#: 0020 3339 2041
Reserve Account
Beginning Balance $ 5,374.93
Deposits/Credits 0
Withdrawals/Debits ( 0 )
Ending Balance $ 5,374.93
DWS Money Market
#: 89744346
Beginning Balance $ 5,885.80
Deposits/Credits .77
Withdrawals/Debits 0
Ending Balance $ 5,886.57
Bank of America CD
Matures March 30, 2009 at .25%
Beginning Balance $ 2,119.85
Deposits/Credits 0 *
Ending Balance $ 2,119.85
* Interest compounds daily, posted semi annually
CC Treasurer Contact Information: cinda.fairfield@comcast.net
Honor’s Lunch Report 2009
INCOME:
Charge per member: $25.00
# of tickets sold X $ amount: # of tickets $ amount total
153 $3825.00 $3825.00
Total Income: $3825.00
|
Facility: (Incl. Council President, Sponsor, & City Council WOY)
Invitations and Programs:
Decorations:
Gifts, Flowers:
RRFB Door Prize:
Total Expenses
Less Ticket Refunds:
NET PROFIT: |
$3065.11
$152.30
$18.97
$84.36
$25.00
$3345. 74 -$3345.74
$300.00 -$300.00
$179.26 |
|
|
|
EXPENSES:
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
OCTOBER 5, 2009
HODGIN ELEMENTARY SCHOOL
OPENING RITUAL: President Storm Gonzales led Opening Ritual at 7:00pm
ROLL CALL: Every chapter was represented and there were 51 members present.
INTRODUCTION OF GUESTS: Intro of guest chapters
Laureate Alpha Epsilon,
Xi Delta
Preceptor Rho
Preceptor Alpha Sigma
MINUTES OF LAST MEETING: Lori Lake moved to dispense, Chris Thorson seconded
OFFICER REPORTS:
1ST VICE PRESIDENT invites for tea sent from 90 names that came from international. Any chapters interested in rushing, send two reps to tea. Let Dorothy know if you are going to come. There is no budget for this, so please send bite sized goodies; for example a regular sized brownie cut into fourths. It’s a foreign theme, so make something from another country and tape the country origin to the plate of goodies. Please RSVP to Dorothy Martin 298-7665wk cell 321-7035 and email Storm for directions to her house.
Invitations: 145 Members At Large and 122 Legacy names came from International. The committee took Members At Large who have been out 5 years or less and Legacies who are old enough to join a chapter. They invited perspective members also.
Another idea for membership: each member should give a BSP flyer to someone to invite them to learn about BSP.
2ND VICE PRESIDENT
Hodgin Library as our location: seems to be working out. Please restore the environment when leaving. The boxes are to be used to make it easier to find your folder. Ritual of jewels chapters are in one box, Preceptor chapters in another, and Laureate and Master chapters in the last box. If you have any suggestions let Janice know.
TREASURER
Cinda gave the Bank Of America balance (see Treasurer’s Report following the minutes)
Reserve account is about where it was 10 years ago…we do not have an accumulation of funds. We are not earning any interest. CD at Bank of America is a 6 months rolling CD. It makes the most sense with the economy.
Reminder: We approved a budget with a negative balance for this year.
Preceptor Iota and Preceptor Alpha Sigma, please deposit checks.
Committees: please submit budgets to Cinda so executive board can review and discuss.
RECORDING SECRETARY
If you have any changes or if you have not received the CC minutes, let Cyndie know.
CORRESPONDING SECRETARY
Two birthday cards Kay Heidlebaugh Dianne Cray
Carol Ann Wernle, Preceptor Rho get well for her knee replacement
Jamie DeLorenzo Xi Alpha Omicron Getting Married
Diane Pease Laurate Alpha PI sympathy card because her husband passed away
Rita Gilbert Laurate Delta get well
Melinda Pacheco’s mother, Pat Howard, is ill. Pat used to be very active in BSP. If you want to send a thinking of you card, send to Melinda’s address.
PARLIAMENTARIAN
Dollie Lowlrey got Robert’s rules
Last meeting when Debbie gave report, we went wrong. Before we speak we should be recognized by the president, Storm, not the speaker. Questions and comments need to be limited to 3 minutes. When motions are made, please state name and chapter.
EXECUTIVE BOARD REPORT—Cyndie stated that Executive Board met on September 28, 2009. The Rush Tea was discussed. Every chapter is to contribute some kind of desert from various countries to share. Also discussed was the CD. The CD is to be short term due to current economic situation: rolling CD every 90 days. Please remember to get items to the Executive Board prior to their meetings in order to be placed on the agenda.
COMMITTEE REPORTS:
HONOR’S LUNCHEON—Psi Delta: registrations are due tonight with money. Chris Thorson is accepting the money. You must have cancelation # if you cancel. Give Chris Valentine Queen and Woman of the Year names and words to describe them.
SERVICE—Laureate Alpha: look for Toys for Tots flyer at next meeting
MEMBERSHIP/WORKSHOP--January 16th at 9:30 at Palo Alto Senior Center. The committee is to get together soon. By next meeting, we will know what the program will be. There is no cost. Memorabilia can be placed on tables, ask Janice for a table. You can use this as a rushing opportunity as well.
SWEETHEART SOCIAL—they have a contract for Storm to sign. Committee meeting on 20th at 1pm. Lace and ribbon request that looks Valentine related; please get to these to Preceptor Beta Epsilon.
MOTHER DAUGHTER LEGACY TEA—There is a sign-up sheet if anyone has names for Legacies. Email Suzanne Loesch or Lori Lake at Eta Gamma. The drawing will be at held at Honor’s Luncheon. Carol Godwin has Legacy Tea folders for Lori.
FOUNDER’S DAY--no report
CONTACT--list of new presidents given to Ruth. Carolyn moved, so Jewel has taken over. If you want to be called, call Jewel.
ROSTER…Alpha Chi…CD’s that you ordered are in, get them from Alpha Chi. If you already paid and you are on the list let Deborah Naison know. There are no extras, but you can get it on line. Alpha Chi can email it to you, too.
SCRAPBOOK—there is no one working on it yet, so no report.
SCHOLORSHIP—Applications are due March 15th next year. You may pick up scholarship applications after December. If you know anyone who is going to school and is associated with an active member, let them know. $750 can go toward their education
UNFINISHED BUSINESS: A card list was sent around. If there are any other’s who need cards, get their names to Theresa.
NEW BUSINESS: Preceptor Alpha Sigma put fliers on the table for their holiday gift show.
Cookbook on sale for $6.50 from Psi Alpha Omicron
Upsilon Master is selling entertainment books which can be used from now until Nov. 2011. They are good presents for Christmas and are $35 each.
Linda Richardson stated that Laureate Psi has officially changed their name to Alpha Master. Congratulations to them!
CLOSING: closing ritual done at 7:50pm
NEXT MEETING: November 2, 2009
BETA SIGMA PHI
CITY COUNCIL MEETING MINUTES
HODGIN ELEMENTARY SCHOOL
August 24, 2009
OPENING RITUAL: President Storm Gonzales led Opening Ritual at 7:00pm
ROLL CALL: All chapters were represented except Laureate Alpha Epsilon and Xi Gamma Eta.
55 members were present.
INTRODUCTION OF GUESTS: Teresa Griffen introduced the guest chapters:
· Preceptor Beta Epsilon
· Eta Gamma
· Laureate Psi
· Xi Alpha
At our next meeting on October 5, 2009, the guest chapters will be Preceptor Rho, Laureate Alpha Epsilon, Xi Delta,
Preceptor Alpha Sigma
MINUTES OF LAST MEETING: Judy moved that we dispense with the reading of the minutes. It was seconded by Susan. Storm called for a vote. The vote was in favor to dispense with the reading of the minutes with none opposed.
OFFICER REPORTS:
1ST VICE PRESIDENT: Dorothy Martin presented chapters with Property Inventory for BSP for 09-10. She reported that some items were disposed of, for example melted candles were thrown away.
She also reported on membership plan to reach out to our Legacies and Members At Large. The names of these women were requested from International. Once those names are acquired, we plan to have a Rush Tea.
2ND VICE PRESIDENT: Storm Gonzales read the following report submitted by Janice Swope.
Ladies:
1. A special thanks to all of you who responded with possible meeting venues. The criteria for location were a) easily accessible location, 2) secure parking and neighborhood, 3) community association--schools, centers or private companies; 4) available on the First Monday of the month. Thanks to Cyndie Patrick who contacted Principal, Kimberly Woodley at Hodgin Elementary School to set up our arrangement for this year. We need to put the room back in the order we found it, and if help is needed for school achievement, we would be willing to lend a hand. BIG THANKS TO CYNDIE!
2. After each meeting it will be important to put chairs, tables and trash in proper containers. Please remember to turn off cell phones or put on vibrate when entering the meeting.
3. Guest chapters for August 24th: Preceptor Beta Epsilon; Eta Gamma; Laureate Psi; Xi Alpha. Thank you ladies for attending. October guest chapters--Laureate Alpha Epsilon; Preceptor Rho; Preceptor Alpha Sigma
4. Workshop is set; MARK YOUR CALENDARS--SATURDAY, JANUARY 16TH, 2010 to be held at PALO DURO SENIOR CENTER (Ponderosa Pine room). Workshop committee meeting Oct. 8th time to be determined. Flyer in next month folders.
5. Scholarship packets will be in a folder at sign in AFTER December meeting. Official transcripts should include first semester 2009-2010 grades.
6. It is never too early to think of serving as an officer in your chapter or in City Council.
Janice Swope, Second V-P
P.S. I am on my 50th Anniversary trip to Northern Rockies.
TREASURER: Cinda Fairfield reported on the balances in each account. She stated that the CD will be moved to Bank of America. Our assets still be segregated but all of our accounts will be at same bank.
(Please see NEW BUSINESS for new budget report.)
RECORDING SECRETARY: Cyndie Patrick introduced the Assistant Principal of Hodgin, Phyllis Lincoln. She also passed around a sign-in sheet and a sheet with presidents and city council reps and asked that everyone check their information. If any chapter does not get email, please let Cyndie know.
CORRESPONDING SECRETARY: Teresa Griffen reported on the cards that went out to sisters and their families. She also read a Thank You note from the sister whose family member, Alison, received the scholarship. Alison also sent a Thank You card that was also read. Teresa also reported on the cards that are about to go out and asked that if anyone has anything more, to please let her know.
PARLIAMENTARIAN: Dollie Lowrey had no report.
EXECUTIVE BOARD REPORT: Cyndie Patrick went over the minutes from the last Executive Board Meeting held on August 10, 2009. She also reminded the council that dues are $5, Scholarship dues are $3, and (optional) Rosters on CD are $2 and they need to all be paid using separate checks.
COMMITTEE REPORTS: Storm went over the standard financial report and gave sample reports to Committee Chairs.
HONOR’S LUNCHEON: Xi Delta reported that invitations were passed out to chapters and City Council Board Members. Sign-up sheets with menu options were also passed out and need to be submitted with $25 per person attending by our next meeting on October 5, 2009. Honor’s Luncheon will be held at Tanoan Country Club on October 24, 2009 at 12pm. Cancelations are due by October 15, 2009.
Raffle tickets will be exchanged for canned goods or bought 3 for $5 to win $25 reimbursement for Honors Luncheon. All canned goods will go to Roadrunner Food Bank.
SERVICE: Laureate Alpha reported that we will again be doing Toys for Tots in December. Please bring a new unwrapped toy to the December City Council Meeting.
MEMBERSHIP/WORKSHOP: (see Second Vice President’s report)
SWEETHEART SOCIAL: Laureate Alpha Sigma reported that the Sweetheart Social will be held on February 20, 2010 at the Mountain View Country Club (on the Base). They are still looking for a band or a DJ if anyone has any contacts.
They are also asking ladies to search their sewing piles for pink or red Satin or white lace ½ inch to an inch, miniature rose buds, and/or ribbons to donate.
MOTHER DAUGHTER LEGACY TEA: Eta Gamma has no report, but would like the book from people who have done this committee in the past.
FOUNDER’S DAY: Preceptor Alpha reported that Founder’s Day will be held on April 24 or 25th and they are still looking for a location.
WOMAN OF THE YEAR: Beta Psi
ORDER OF THE ROSE: Preceptor Iota
SILVER CIRCLE: Psi Master
GOLDEN CIRCLE: Laureate Psi
DIAMOND CIRCLE: Xi Alpha Omicron
CONTACT: Upsilon and Epsilon Master’s Ruth Cook reported that everyone was contacted using last year’s email addresses. Please update with her if you did not get contacted. Phone calls were also made to those who do not receive email.
ROSTER: Alpha Chi reported that the roster CD’s are done! CD’s were only made for those chapters that pre-ordered. The roster has also been uploaded to the website. We will need the user name and login to access it there. Email rosters were also made available to those that requested it.
At this point, changes will only be made on the website. The website is the most up-to-date.
SCRAPBOOK: Alpha Rho had no report.
Last year’s scrapbook was presented to Debbie Davis, President 08-09
UNFINISHED BUSINESS: None
NEW BUSINESS: Debbie Davis gave the Financial Report from last year. We were under budget by $194.24. We were over budget in some areas. There were many reasons we were over budget, some of which were previously approved; including the pin cost went up substantially. It was moved and seconded that the financial report be approved. Storm called for further discussion. A question was asked regarding the excess money made from Founder’s Day.
Any money made goes into the reserve account. Reserve account= $1945.69 through end of July.
Vote to approve the Financial Report passed with none opposed.
Judy presented audit. Everything was in order according to the audit committee. They did have some requests including that checks must have 2 signatures, all contracts must be signed by president, and all documents must be presented to the event chair.
The audit committee also had a recommendation that was not included in the report. Cinda had to use credit card because checks did not get to her in time. In the future, checks must be submitted in plenty of time for the checks to clear the account.
Cinda reported that everything balanced! There are still two outstanding checks…one to Preceptor Alpha and one to Preceptor Alpha Sigma that need to be cashed.
She also stated that no cash will be accepted this year and checks must have the chapter name on them.
Committee Chairs need to submit their budgets to Cinda in advance of the event.
Cinda clarified that overages cannot be reimbursed because it would jeopardize our non-profit status. She suggested that cancelation numbers should be given out by chairs in order for members to receive reimbursements, otherwise there may be contradictions on whether or not a cancelation was received before the cancelation date.
New budget was emailed and is based on a membership 250 people. One change to this year’s budget is that there is now a separate line for website maintenance.
The budget is at a negative balance due to increased costs due to the economy. Interest on reserves is at zero so we have to plan for no revenues.
A question was posed, “Can we post the budget on the web page?” It was approved that the budget will be posted on website. (Our budget is public record so there are no confidentiality conflicts.)
Motion to approve the budget was made by Ruth and seconded by Jewell and Judy.
A vote was taken and the motion passed to accept the budget.
ANNOUNCEMENTS: Xi Alpha Omicron is selling cookbooks.
If you would like to buy Entertainment Books, call Wanda Dudley.
Fran Myers, bridal consultant, is hosting a charity event in which you can rent table space.
CLOSING: The Closing Ritual and Mitzpah were done at 8:15pm
NEXT MEETING: October 5, 2009 at 7PM at Hodgin Elementary School
ALBUQUERQUE BETA SIGMA PHI
CITY COUNCIL MINUTES
APRIL 6, 2009
Welcome and Opening Ritual:
The City Council of the Albuquerque Beta Sigma Phi met at Cleveland Middle School at 7.05 PM. Debbie Davis, President, led the Opening Ritual.
ROLL CALL: 50 members from 25 chapters were present. A quorum was present .
Peggy Jourden - 2nd Vice President: introduced guest chapters for April: Xi Alpha, Laureate Psi and Laureate Alpha Pi .
MINUTES: It was moved and second to dispense with the reading of March 2009 minutes.
OFFICER REPORTS:
1st Vice President - Mary Gilliland: She requested that all chapters do keep her informed as to when they contact prospective new members.
International Dues for new members was reviewed: One time charge of $64.00 for new members and there after $38.00 annually.
2nd Vice President - Peggy Jourden: Mentioned that all the workshop bills need to be accompanied by the actual receipts. If you have the receipts at home, please get them to her.
Treasurer's Report - Cinda Fairfield: Treasurers report ending March 31, 2009 distributed to all chapters via email dated March 31, 2009. Balances for each account are as follows: Operating Fund: $ 4,857.20; Reserve Fund: $1,945.69; Money Market: $5,879.76 and the CD (Matures 09/07/09): $2,068.75. Cinda handed out several checks to chapters for some of the events. She also reiterated that all receipts must be to her by 6-30-2009 in order to receive payment for any 2008-2009 invoice or bill.
Recording Secretary - Carol Lindenmuth: No report.
Corresponding Secretary - Chris Thorson: Time to submit nominations for City Council Woman of the Year to her. Please email your nominations to Chris. Chris reminded all chapters that she must have the names of all chapter officers for the up-coming 2009-2010 term. These names are needed for the nominating committee. She also needed all event folders back as soon as possible.
Correspondence for February and March were reviewed. The following cards were read: A Thank You card for a successful workshop to Peggy Jourden from Vera Butts; a Thank You card for a wonderful Valentine’s Dance and Dinner to all the BSP sisters from Laureate Alpha Pi and a letter from the Roadrunner Food Bank, thanking us for our generous donations of food and monies.
Cards sent out this past month are: 1)Louise Bumstead-Laureate Psi/Foot surgery; 2) Suzanne Loesch-Eta Gamma/Birthday; 3) Sonya Melwani-Pais, Eta Gamma/Congratulations in Torch for Valentine Court; 4) Bileta Henderson-Preceptor Rho/Illness of daughter, Melanie; 5) Dianne Hinds-Laureate Alpha Sigma/Illness; 6) Sandy Hunter-Laureate Alpha Sigma/Illness; 7) Corinne Smith-Laureate Alpha/Broken arm-surgery; 8) Mary Elliot-Preceptor Iota/Broken nose-stitches in lip; 9) Bill Swope/Back Surgery; 10) Laureate Delta – Birthday Card (4-17-75); 11) Xi Alpha Omicron – Birthday Card (4-30-60); and 12) Preceptor Rho – Birthday Card (4-30-02).
Parliamentarian - Beth Talbert: Rules of Order were discussed concerning City Council Nominations and Elections for 2009-2010. Page 83 from our roster was reviewed as to the rules and procedures to select the Nominations Committee for 2009-2010. There will be a special City Council Meeting on April 2oth at Cleveland Middle School at 7:00pm to elect the 2009-2010 City Council officers. The 2009-2010 President and City Council representatives should be at this meeting.
Nominations were taken from the floor for 10 names for the 2009-2010 Nominations Committee. Presidents and CC Representatives in attendance then voted for 3 names on ballots. These ballots were collected and counted to determine the top five names. The 2009-2010 Nominations Committee is: Storm Gonzalez; Janice Swope, Teresa Griffin and Carol Lindenmuth.
Executive Board Report – Carol: reported that the Executive Board met at Chris Thorson’s house at 11: 30 am on April 5, 2009. Chris served us a wonderful lunch. Mary discussed that she would like the chapters to let her know which potential members they have contacted. Peggy mentioned that International gives out scholarships, however those applications are due International in January. Cinda reminded us that all receipts must be turned into the event chair person and all receipts must be turned into her by June 30, 2009. No receipts will be taken from reimbursement after that date. Beth will review rules and procedures for nominations and elections of officers. Equipment to be brought: Dry Board, markers and paper. The board discussed Honors Luncheon and Founders Day events and that election for City Council Officers for 2009-2010 would be taking place on April 20th. The next Executive Board meeting will be held on Saturday, May 2 at 11:30 am at Cinda’s house.
COMMITTEE REPORTS:
Service - Beth Talbert: No Report.
Advisory Board - No Report.
Scholarship - Peggy Jourden: She has eight applicants now. Peggy mentioned that all of these eight applicants would be eligible for the International scholarship. These applications are due to International in January.
Contact - Ruth Cook: contacted all presidents via email and Carolyn Fassel contacted the presidents that do not have computers by phone. All were contacted.
Rosters - Alpha Chi/Anne Hayward: reported that the remaining rosters (2) were sold at this City Council meeting. Debbie Davis encouraged all the sisters to take the time to look at the website and she mentioned that even sisters from out of state are reading our website.
City Council minutes are on the webpage. The website is: www.abqbetasigmaphi.com.
Scrapbook - Preceptor Alpha Omega – Chris Thorson: Announced that all scrapbook worksheets must be turned in by the April 20th meeting.
EVENT REPORTS:
Honors Luncheon - Debbie Davis reviewed the luncheon’s budget and explained why the luncheon fell short by $386.56. She stated that the luncheon budget was probably short since the $500.00 banquet room charge might not have been figured into the individual sister’s lunch price She called for a motion and second to vote on the payment of the $386.56 shortage with other City Council funds. It was moved and seconded to pay this shortage. This motion was put to a vote and passed unanimously.
Membership/Workshop Event - Laureate Alpha/Peggy Jourden: She mentioned that all the workshop bills need to be accompanied by the actual receipts. If you have the receipts at home, please get them to her as soon as possible.
Sweetheart Social/Dance - Delta Omega /-Storm Gonzalez: No report.
Mother/Daughter Legacy Tea - Laureate Delta/Susie Banks: The tea will be May 9th from 2pm to 4pm at the Montgomery Towers . The address is 5404 Montgomery Blvd NE. Please do plan on attending this delightful event. There is no charge for the tea. Cinda did pay for the two pins at $45.00 each for Rachel Brook Gutierrez and Shelley Lewis.
Founder's Day - Xi Alpha Omicron – Mary Stanton: The reservation list and checks for these reservations are due at this meeting, please do turn them into Helen Andreselli. The event will be held on April 25th from 11:00am to 3:00pm at the Mountain View Club. Lunch will be served at noon. The following meal selections are available: Cod Picatta, Chicken Burgundy, Chopped Sirloin and Vegetarian Lasagna. The cost of lunch will be $20.00 per person. We look forward to all of our sisters coming and having a wonderful time. Committee meeting was held at Debbie Davis’ home on March 29th at 2:00pm.
Order of the Rose - Preceptor Alpha Sigma/Dollie Lowery: No report.
Silver Circle Preceptor Rho/Bennita Toohey: No report/Done.
Golden Circle/Diamond Circle - Laureate Psi/Carol Godwin: One recipient for Golden Circle has been submitted. No names have been submitted for Diamond Circle.
Women of the Year - Eta Alpha/Melinda Pacheco: No report/Done.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None. A discussion was held to pay for the BSP City Council Website for the next year (The year of 2009-2010). The amount of $99.95 is due to keep the site up and running for another year. Debbie Davis called for a motion and second to vote on the payment of the $99.95 with City Council funds. It was moved and seconded to pay this. This motion was put to a vote and passed unanimously.
ANNOUNCEMENTS : Xi Alpha Omicron/Anne-Marie Vidal reminded us that they are still selling raffle tickets for jewelry and the scarf. The drawing will be held at Founder's day and you can contact any member of Xi Alpha Omicron for tickets. Anne-Marie also mentioned that Blue Star Mothers still need pringle can lids (small and long). Preceptor Rho is also collecting pop tops.
Next City Council meeting : May 4th, 2009 at Cleveland Middle School Library at 7:00pm. A special meeting will be held on Monday, April 20th for the election of new City Council officers for 2009-2010. The next executive board meeting will be held May 2, 2009 at 11:30am at Cinda Fairfield’s home.
The meeting was adjourned at 8:06 pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully Submitted,
Carol Lindenmuth , Recording Secretary /BSP
ALBUQUERQUE BETA SIGMA PHI
CITY COUNCIL MINUTES
MARCH 2, 2009
INTRODUCTION OF GUESTS: Barbara LeMare from the Barrett House was introduced.
Presentation by Barrett Foundation: Barbara LeMare the Director of Barrett House gave an interesting speech on the history and services of Barrett Foundation and the Barrett House. She encourages all of the BSP sisters to come by for a tour of the Barrett House. Hours for touring are: Monday through Friday 11am. to 3pm. She also left some information and copies of the Barrett House Wish List at the back of the library for all of us to share with our chapters.
A Memorial Ritual was held for Frances Wilcoxen, Lily Timmons, Irene Moon, Vergie Everhart and Ann Malcolm.
Welcome and Opening Ritual:
The City Council of the Albuquerque Beta Sigma Phi met at Cleveland Middle School at 7:35pm. Debbie Davis, President, led the Opening Ritual .
ROLL CALL: 53 members from 23 chapters were present. A quorum was present .
Peggy Jourden - 2nd Vice President: introduced guest chapters for March: Preceptor Alpha Sigma, Eta Alpha and Laureate Delta . April guest chapters will be: Xi Alpha, Laureate Psi and Laureate Alpha Pi .
MINUTES: It was moved and second to dispense with the reading of February 2009 minutes.
OFFICER REPORTS:
1st Vice President - Mary Gilliland: She announced that she placed an up-dated Prospective Members sheet in each chapter folder. She also welcomed Kirsten Ferguson and Mary Worthen to Beta Sigma Phi. Mary Worthen joined Laureate Kappa.
2nd Vice President - Peggy Jourden: Scholarship applications are due to her by March 15, 2009. Applicants must attend a New Mexico school. Peggy has on application at the present time.
Treasurer's Report - Cinda Fairfield: Treasurers report ending February 28, 2009 distributed to all chapters via email dated February 28, 2009. Balances for each account are as follows: Operating Fund: $ 5,310.79; Reserve Fund: $1,945.69; Money Market: $5,876.79 and the CD (Maturity 09/07/09): $2,019.76. Cinda gave out checks for outstanding invoices to some of the chapters.
Recording Secretary - Carol Lindenmuth: Thank you to Chris Thorson for taking the minutes at the February 2nd City Council meeting, since I was not able to attend.
Corresponding Secretary - Chris Thorson: Time to submit nominations for City Council Woman of the Year to her. Please email your nominations to Chris. Cards sent out this past month are listed below.
Sisters Receiving Cards February 2009
Corinne Smith Laureate Alpha Arm Surgery
Mary Stanton Xi Alpha Omicron Aunt passed away
Carolyn Truelove Xi Alpha Omicron Job promotion
Bessie Aragon Xi Alpha Omicron Cousin passed away
Mari Bryant Preceptor Alpha Ill
Lily Timmons Family Laureate Delta Passed away
Virgie Everhart Family Laureate Delta Passed away
Dianne Otto Preceptor Alpha Omega Knee replacement
Delta Omega Chapter birthday 3-9-75
Jean Bryant Laureate Psi Finger surgery
Debbie Davis Xi Alpha Omicron Eye surgery
Anne Marie Vidal Xi Alpha Omicron Cat passed away
Parliamentarian - Beth Talbert: No report.
Executive Board Report – Debbie: reported that the Executive Board met at Peggy Jourden’s house at 11: 30 am on March 1, 2009. Peggy served us awesome Mississippi Mud pie. Debbie also mentioned that she attend a wonderful tea given by Laureate Alpha Sigma. Mary discussed the prospective member list. The board discussed Honors Luncheon and Founders Day events and that election for City Council Officers for 2009-2010 would be taking place next month in April. Election of chapter officers needs to occur at the chapter March meetings. Please send a list of the officers to Chris Thorson. The next Executive Board meeting will be held at Chris Thorson’s house on Sunday, April 5th at 11:30 am.
COMMITTEE REPORTS:
Service - Beth Talbert: No Report.
Advisory Board - No Report.
Scholarship - Peggy Jourden: Scholarship applications are due to her by March 15, 2009. Applicants must attend a New Mexico school.
Contact - Ruth Cook: contacted all presidents via email and Carolyn Fassel contacted the presidents that do not have computers by phone. All were contacted.
Rosters - Alpha Chi/Anne Hayward: reported that there are only four lonely rosters left.
City Council minutes are on the webpage. The website is: www.abqbetasigmaphi.com.
Scrapbook - Preceptor Alpha Omega: Chris Thorson – Gave out extra scrapbooks sheets to the chapters that needed them. Completed scrapbook pages are due at the April City Council meeting.
EVENT REPORTS:
Honors Luncheon - Beta Psi/Maria Romero-McCue: No Report.
Membership/Workshop Event - Laureate Alpha/Peggy Jourden: Peggy thanked everyone for their help and support for sponsoring a very successful workshop this year. The final report has been submitted to the board and all bills have been submitted to the treasurer.
Sweetheart Social/Dance - Delta Omega /-Storm Gonzalez: Storm reported that she had tons of fun at this wonderful dinner and dance this year. 150 sisters and their escorts were in attendance this year. The final report and all bills have been submitted to the board and treasurer. Pictures from the dance are here at the meeting tonight.
Mother/Daughter Legacy Tea - Laureate Delta/Carol Pettit: The tea will be May 5th from 2pm to 4pm at the Montgomery Towers. The address is 5404 Montgomery Blvd NE. Please do plan on attending this delightful event.
Founder's Day - Xi Alpha Omicron – Anne-Marie Vidal: Invitations and the reservation list have been placed in each chapter folder. The event will be held on April 25th from 11:00am to 3:00pm at the Mountain View Club. Lunch will be served at noon. The following meal selections are available: Cod Picatta, Chicken Burgundy, Chopped Sirloin and Vegetarian Lasagna. The cost of lunch will be $20.00 per person. Please turn in the reservation list and your monies at the April City Council meeting. The next committee meeting will be held on Sunday March 29th at 2”00pm at Debbie Davis’ house.
Order of the Rose - Preceptor Alpha Sigma/Dollie Lowery reported that there are five candidates that will be receiving the Order of the Rose at the Founder’s Day luncheon.
Silver Circle Preceptor Rho/Bennita Toohey: Has one name submitted currently. Please do get your names in as soon as possible. Cinda has to order the pins.
Golden Circle/Diamond Circle - Laureate Psi: One recipient for Golden Circle has been submitted. No names have been submitted for Diamond Circle. Please give your names to Carol Godwin as soon as possible. Cinda has to order the pins.
Women of the Year - Eta Alpha/Melinda Pacheco: Flyers has been placed in each chapter folder. Each chapter needs to submit their Woman of the Year: Her name and why she is your Woman of the Year to Melinda by March 15, 2009.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
ANNOUNCEMENTS : Dorothy Martin mentioned that if any sister comes by her store, “My Favorite Things” at Scottsdale Village during the month of March she will give them a 10% discount on the items purchased. All you have to do is give her the BSP handshake. Dorothy also left green and gold information sheets at the back of the library so that ya’ll can take them back to their chapters. Xi Alpha Omicron/Anne-Marie Vidal reminded us that they are still selling raffle tickets for jewelry and the scarf. The drawing will be held at Founder's day and you can contact any member of Xi Alpha Omicron for tickets. Anne-Marie also mentioned that Blue Star Mothers still need pringle can lids (small and long). Dianne Bagshaw of Xi Alpha is still collecting old Christmas cards. Preceptor Rho is also collecting pop tops Pat McCao mentioned that she volunteers at the Ronald McDonald house and that they are have a fundraiser on March 27th at the Marriott Pyramid North from 6pm to 10pm. This event is the 4th Annual Girls Night Out. There are flyers at the back of the library to take back to your chapters.
Next City Council meeting : April 6, 2009 at Cleveland Middle School Library at 7:00pm. A special meeting will be held on Monday, April 20th for the election of new City Council officers for 2009-2010. The next executive board meeting will be held April 5, 2009 at 11:30am at Chris Thorsons’.
The meeting was adjourned at 8:12 pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully Submitted,
Carol Lindenmuth , Recording Secretary /BSP
CITY COUNCIL MINUTES
JANUARY 5, 2009
Welcome and Opening Ritual:
The City Council of the Albuquerque Beta Sigma Phi met at Cleveland Middle School at 7:06pm. Mary Gilliland, Vice President, led the Opening Ritual. An announcement was made that Bill Ross passed and that there is an article on our website.
ROLL CALL: 45 members from 24 chapters were present. A quorum was present .
INTRODUCTION OF GUESTS:
Peggy Jourden - 2nd Vice President, introduced guest chapters for January : Psi Master, Laureate Alpha and Eta Theta . February guest chapters will: Xi Gamma Eta, Eta Gamma and Laureate Alpha Epsilon.
MINUTES: It was moved and second to dispense with the reading of the December 2008 minutes.
OFFICER REPORTS:
1st Vice President - Mary Gilliland: Reminded all sisters to come to the the Beta Sigma Phi workshop on January 24, 2009.
Information for potential new members : None. Note: Virgie Everhart and Irene Moon passed away.
2nd Vice President - Peggy Jourden: Please come to the the Beta Sigma Phi workshop and bring their friends and potential new members to the Manzano Mesa Multigenerational Center at 9:30am on January 24, 2009. Address is: 501 Elizabeth SE. Reminder: turn in you member list as to whom is going to the workshop. If you are going to bring four to the workshop, please bring a salad. This year everyone will hear all the forums, there will be no breakout sections.
Treasurer's Report - Cinda Fairfield: Treasurers report ending December 31,2008 was distributed to all chapters by email sent on 1- 2-2009. Balances for each account are as follows: Operating Fund: $3,774.87; Reserve Fund: $1,945.69; Money Market: $5,866 .33 and the CD : $2,019.76. The council is still awaiting a final report on the Honors Luncheon.
Recording Secretary - Carol Lindenmuth: No report.
Corresponding Secretary - Chris Thorson: received a thank you card from Robin Chall to all the sisters for all their cards, concern and thoughtfulness concerning the death of her brother, Matthew Webb. Chris also read a letter that she received from Anne Hayward since she was unable to attend tonight's meeting. The topic of this letter was Anne's concern about the Albuquerque Beta Sigma Phi website and the lack of use of this website. This website has been up and running for eight months and only 13 chapters have loaded information on their page. Anne is creating a questionaire that will be distributed to every chapter, asking for each chapter's general information: date and time of meetings, whether the chapter is looking for new members and yearly activities and socials. She is also planning on going to meetings in the near future to take and gather pictures of each chapter for the website.
The following cards were sent out this past month: 1) Ruth Cook-Epsilon Master: Surgery. 2) Cathy Smith-Preceptor Beta Epsilon: Thinking of you. 3) Georgia Munoz-Laureatee Alpha: Daughter had surgery. 4) Lanette Duvall-Beta Psi: Grandmother passed away. 5) Storm Gonzales-Delta Omega: Surgery. 6) Linda Darnell-Delta Omega: Oral Surgery. 7) Laureate Alpha Rho - January chapter birthday.
Parliamentarian - Beth Talbert: No report.
Executive Board Report - Chris Thorson, Corresponding Secretary: The Executive Board met at Debbie Davis' house at 11: 30am on January 3, 2009 . A discussion was held on creating a potential new member list from the names that have been given to the vice presidents of each chapter. Please do give these names to Mary Gilliland. Workshop, the scholarship application and the treasurer's report were reviewed. The next Executive Board Meeting will be held on January 31, 2009, Saturday, at 12:30am , at Monroe's Restaurant on Osuna.
COMMITTEE REPORTS:
Service - Beth Talbert : The marines were here on December 1st at 6:00pm, however we were not. There was a mis-communication about the time that our meeting was to start.
Advisory Board - No Report.
Scholarship - Peggy Jourden: Scholarship applications were put in each of the chapter folders this evening. Please do have them returned by the March meeting.
Contact - Ruth Cook: contacted all presidents via email and Carolyn Fassel contacted the presidents that do not have computers by phone. All were contacted.
Rosters - Anne Hayward : was not present at this meeting, however Chris Thorson read a letter from Anne concerning our website usage.
New addition to the roster: None announced at this meeting.
City Council minutes are on the webpage. The website is: www.abqbetasigmaphi.com.
Scrapbook - Nancy Sowers - Preceptor Alpha Omega: handed out the scrapebook pages and requested that we turn in our completed pages at the April City Council meeting. A discussion was held on whether we should have 2 or 1 pages and whether the pictures should be on both the front and the back. Nancy will bring more pages to the February City Council meeting for the chapters that want a second page.
EVENT REPORTS:
Honors Luncheon - Maria Romero-McCue : was not present at this meeting and no final report was given.
Membership/Workshop Event - Peggy Jourden : Please come to the the Beta Sigma Phi workshop at the Manzano Mesa Multigenerational Center at 9:30am on January 24, 2009. Address is: 501 Elizabeth SE. Reminder: turn in you member list as to whom is going to the workshop. If you are going to bring four to the workshop, please bring a salad. This year everyone will hear all the forums, there will be no breakout sections. There will be another committee meeting on 1-8-2009 at 2:00pm at Peggy's house .
Sweetheart Social/Dance - Storm Gonzalez: Please do bring your husband or significant other to this event. we plan on making this a most memorable night. The dinner & dance will be at the Sheraton Uptown at Menaul and Louisiana on February 7, 2009 starting at 6:00pm. Xi Alpha chapter is collecting the reservation sheets and monies for the dinner tonight. The dinner is $36.00 per person. Please contact Storm or any other committee member with any questions.
Mother/Daughter Legacy Tea - Carol Pettit: The tea will be May 5th, 2009 from 2pm to 4pm at the Montgomery Towers. Address is 5404 Montgomery Blvd. NE. The two young ladies selected at the Honors luncheon: Rachel Brook Gutierrez, great niece of Marie Thompson and Stacy A. Lewis, daughter of Shelley Lewis will be honored at this tea.
Founder's Day - Mary Stanton - Xi Alpha Omicron: reported that Anne Vidal, Debbie Davis and Mary will be meeting with Janet Grosslas (caterer) in January at the Mountain View Club on Kirtland Air Force Base.
Order of the Rose - Dollie Lowery : reported that a flyer is each chapter folder again and that all the necessary information needs to be to Dollie by 2-28-2009. To qualify for the Order of the Rose, a member must hold an Exemplar, Preceptor, Laureate of Master Degree and she must have been active for 15 years.
Silver Circle - Bennita Toohey - Preceptor Rho: Please give your names to her.
Golden Circle/Diamond Circle - G ive your names to either Louise Bumstead or Carol Godwin of Laureate Psi.
Women of the Year - No Report.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None
ANNOUNCEMENTS:
Xi Alpha Omicron announced the raffle they are having. The chapter is raffling off jewelry and the drawing will be held at Founder's day and you contact any member of Xi Alpha Omicrom for tickets. First prize, the sister will receive first choice of the raffle items and then second prize will get second choice. Xi Alpha Omicron is also having a book sale tonight at the back of the library. Mary mentioned that the Blue Star Mothers need pringle cans (small and long) with lids. Janice Swope of Laureate Alpha Epsilon announced that their chapter are selling tickets and raffling off a black scarf with a yellow rose and a black lap blanket with a yellow rose and the drawing will be held at Founders Day. The price of the tickets are $2.00 each or 3 for $5.00. A flyer about their raffle was placed in each chapter file this evening. Dianne Bagshaw of Xi Alpha announced that her chapter is collecting the front cover of old Christmas cards and will be sending them to St Jude's Ranch for Children. Please bring your old Christmas cards to her at the next City Council meeting.
Note: the Valentine/Sweetheart Social invitation is on the website.
Next City Council Meeting: February 2, 2009 at Cleveland Middle School Library at 7:00pm.
The meeting was adjourned at 7:45pm pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully Submitted,
Carol Lindenmuth , Recording Secretary /BSP
CITY COUNCIL MINUTES
DECEMBER 1, 2008
Welcome and Opening Ritual:
The City Council of the Albuquerque Beta Sigma Phi met at Cleveland Middle School at 7:11pm. Debbie Davis, President, led the Opening Ritual.
Memorial Ritual was held for .
ROLL CALL: 81 members from 26 chapters were present. A quorum was present .
INTRODUCTION OF GUESTS:
The Marines were not in attendance at the December meeting.
Corresponding Secretary, introduced guest chapters for December: Preceptor Rho, Delta Omega, Preceptor Beta Epsilon and Epsilon Master. January guest chapters will be: Psi Master, Laureate Alpha and Eta Theta . It was great to have so many sisters at the meeting tonight.
MINUTES: It was moved and second to dispense with the reading of the 2008 minutes.
OFFICER REPORTS:
1st Vice President - Mary Gillilandary mentioned that individual chapters are receiving names from International directly for potential new members. She will contact International directly and ask them for a list of names that were sent directly to each chapter. Information for potential new member: Jessica Degruyer; 307 Quincy NE, 87110; phone #: 238-9721.
2nd Vice President - Peggy Jourden: out ill this evening. No report.
Treasurer's Report - Cinda Fairfield: Treasurers report ending November 30th, 2008 was distributed to all chapters by placing a copy each chapter folder. Balances for each account are as follows: Operating Fund: $3,769.12; Reserve Fund: $1,945.69; Money Market: $22.83 and the CD no change. A $16.00 profit was made on rosters as of 12-1-2008 and a complete report on the Honors Luncheon should be forthcoming, however Maria is not feeling well and is not here this evening.
Recording Secretary -
Corresponding Secretary - Chris Thorson: Had no letters or cards this month.
The following cards were sent out this past month: 1) Bob Blair; sympathy-death of his wife. 2) Ida Smelser-Psi Master: Hip replacement. 3) Corine Smith-Laureate Alpha: Ill. 4) Joyce Mortimer-Laureate Alpha: Ill. 5) Toni Tabor-Laureate Alpha: Thinking of you. 6) Janice Young-Beta Psi: Thinking of you-mother is ill. 7) Susan LaBarge-Beta Psi: Thinking of you-mother is ill. 8) Deborah Gianelli-Beta Psi: Had surgery. 9) Susanne Shaffer-Xi Alpha: Surgery on shoulder and thumb. 10) Denise Patrick-Alpha Chi: Anniversary of mother's death. 11) Sharon Walsh-Eta Theta: Congrats on promotion. 12) Racheal Trujwque-Eta Gamma: Congrats on engagement and move to Texas. 13) Ruth Cook-Epsilon Master: Surgery. 14) Mary Gilliland-Laureate Alpha Sigma: Mother passed away. 15) Carolyn Truelove-Xi Alpha Omicron: Thinking of you-mother ill. 16) Eta Gamma - chapter: December Birthday. 17) Laureate Alpha Sigma - chapter: December Birthday. 18) Robin Chall-Laureate Alpha Rho: Brother passed away.
Parliamentarian - Beth Talbert: No report.
Executive Board Report - Carol Lindenmuth, Recording Secretary: reported that the Executive Board met at Cinda Fairfield's house at 11: 30am on November 29 , 2008. Debbie Davis will be in Washington for the January meeting and Mary will be running the City Council meeting. The next Executive Board Meeting will be held on January 3rd, Saturday, 2009 at 11:30am at Debbie Davis house.
COMMITTEE REPORTS:
Service - Beth Talbert :
Advisory Board - No Report.
Scholarship - Peggy Jourden: not at the meeting. Carol Lindenmuth reported that the applications will be available at the January meeting.
Contact - Ruth Cook: contacted all presidents via email and Carolyn Fassel contacted the presidents that do not have computers by phone. All were contacted.
Rosters - Anne Hayward : reported that she has seven rosters left .
New addition to the roster: new member to Xi Alpha Omicron - Jamie DeLorenzo, member #: 1100761, 2005 Madeira Dr NE, 87110 and phone #: 281-8677 . City Council minutes are on the webpage. The website is: www.abqbetasigmaphi.com.
Scrapbook - Keep taking lots of pictures. Scrapebook pages will be out next month.
EVENT REPORTS:
Honors Luncheon - Maria Romero-McCue not at this meeting, she is not feeling well. Complete report will be emailed to Debbie Davis.
Membership/Workshop Event - Peggy Jourden
Dance - Storm Gonzalez of Delta Omega: reported that the invitations and sign up sheets are in the folders this evening. Please have monies and sign up sheets returned to Storm by the January citty council meeting. The dinner & dance will be at the Sheraton Uptown at Menaul and Louisiana on February 7, 2009 starting at 6:00pm. Please contact Storm or any other committee member with questions.
Mother/Daughter Legacy Tea - No Report.
Founder's Day - Mary has been working on the menu and Debbie Davis will be meeting the lady from the club in the very near future.
Order of the Rose - Dollie Lowery reported that there is a flyer in the chapter folders this evening. To qualify for the Order of the Rose, a meber must hold an Exemplar, Preceptor, Laureate of Master Degree and she must have been active for 15 years. She also encouraged chapters to start the process now so that the documentation is completed prior to the Founder's Day event.
Silver Circle - No report.
Golden Circle/Diamond Circle - Louise Bumstead of Laureate Psi mentioned that names should be sent to her.
Women of the Year - No Report.
UNFINISHED BUSINESS: None
NEW BUSINESS: The drawing of the Chile Angel Quilt took place and Theresa Griffin won. The chapter raised $300.00 for their service project. Congratulations!
ANNOUNCEMENTS: Xi Alpa Omicron has placed a flyer in each chapter's folder explaining their raffle that they are having. The chapter is raffling off jewelry and the drawing will be held at Founder's day and you contact any member of Xi Alpha Omicrom for tickets. First prize, the sister will receive first choice of the raffle items and then second prize will get second choice. Mary mentioned that Blye Star Mothers need pringle cans (small and long) with lids.Note: the Valentine/Sweetheart Social invitation is on the website.
Next City Council Meeting : , 2009 at Cleveland Middle School Library at 7:00pm. Have a safe and blessed Merry Christmas and Happy New Year.
The meeting was adjourned at 8:01 pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully Submitted,
Carol Lindenmuth , Recording Secretary /BSP
CITY COUNCIL MINUTES
NOVEMBER 3, 2008
Memorial Ritual was held for Betty Jo Stevenson and Wilma Keiser.
The City Council of the Albuquerque Beta Sigma Phi met at Cleveland Middle School at 7:12pm. Debbie Davis, President, led the Opening Ritual.
An announcement was made prior to roll call that voting would be held during roll call as to whether the roster would be put on a CD for the 2009-20010 year.
ROLL CALL: 52 members from 25 chapters were present. A quorum was present . The 2009-2010 roster will be put on a CD. The motion passed: 42 -Yes and 4 - No.
INTRODUCTION OF GUEST CHAPTERS: Peggy Jourden - 2nd Vice President, introduced guest chapters for November: Upsilon Master, Preceptor Alpha, Laureate Alpha Sigma and Xi Delta. December guest chapters will be: Preceptor Rho, Delta Omega, Preceptor Beta Epsilon and Epsilon Master.
MINUTES: It was moved and second to dispense with the reading of the October 2008 minutes. Correction was made to the October minutes amending the October guest chapters to: Preceptor Alpha Omega, Laureate Kappa, Laureate Alpha Rho and Alpha Chi and under contact, Carolyn Fassel contacts the Presidents by phone that have no email access .
OFFICER REPORTS:
1st Vice President - Mary Gilliland: Two new prospective member information was received from International this past month. Please do contact the following ladies: 1) Marsha Thole: Phone #: 856-2080; PO Box 91057, City, 87199-1057 and 2) Patricia Bearly: Phone #: 898-5450; 4208 Rio Coronado Rd NW, City, 87120. Mary also welcomed, Jamie DeLorenzo, a guest of Xi Alpha Omicron chapter visiting city council this evening.
2nd Vice President - Peggy Jourden: The Membership Workshop will be held on 1-24-2008 from 9:30am to 1:00pm at the Manzano Mesa Multigenerational Center; 501 Elizabeth SE. Please do bring a guest. A salad lunch wil be provided. Door prizes ( handmade ceramic items) have graciasly been donated by Joyce Mortimer's boss. The invitation and the sign up sheets are in each chapter's folder
Treasurer's Report - Cinda Fairfield: Treasurers report ending October 31, 2008 was distributed to all chapters by placing a copy each chapter folder. Balances for each account are as follows: Operating Fund: $7,564.19; Reserve Fund: $1,927.69; Money Market unchanged and the CD is $2,019.76. All chapters have paid their dues and scholarship assessments. We broke even on the rosters.
Recording Secretary - Carol Lindenmuth: Correction was made to the October minutes amending the October guest chapters to: Preceptor Alpha Omega, Laureate Kappa, Laureate Alpha Rho and Alpha Chi and under contact, Carolyn Fassel contacts the Presidents by phone that have no email access. Please do announce your name clearly when speaking at city council so that the recording secretary will write and print names correctly.
Corresponding Secretary - Chris Thorson: Read 1 piece of correspondence : Congratulations on a most sucessful Honors Day luncheon.
The following cards were sent out this past month: 1) Alice Doron (Laureate Alpha Epsilon) Thinking of you. 2) Mary Stanton (Xi Alpha Omicron) Back problems - thinking of you. 3) Shirley Easton (Laureate Delta Get well- hernia and pacemaker. 4) Erma & Larry Sherpack (Laureate Delta) Larry had a heart attack. 5) Darlene Green (Laureate Delta) Gett well-injured. 6) Lily Timmons (Laureate Delta) Thinking of you-hospice. 7) Elaine Blair Family (Laureate Psi) Elaine passed away 8) Cathy Smith (Preceptor Beta Epsilon) Hip surgery. 9) Jo Ann Clements (Preceptor Alpha Omega) Hip replacement 10) Laureate Alpha: Chapter Birthday - October. 11) Preceptor Alpha Omega: Chapter Birthday-November. 12) Xi Alpha: Chapter Birthday-November. 13) Preceptor Beta Epsilon: Chapter Birthday - November.
Parliamentarian - Beth Talbert: No report.
COMMITTEE REPORTS:
Executive Board - Carol Lindenmuth, Recording Secretary: reported that the Executive Board met at Chris Thorson's house at 11: 30am on November 2, 2008. The next Executive Board Meeting will be held on November 2 9th, Saturday at Cinda Fairfield's house at 11:30am.
Advisory Board - No Report.
Contact - Ruth Cook: contacted all presidents via email and Carolyn Fassel contacted the presidents that do not have computers by phone. All were contacted.
Rosters - Anne Hayward : reported she still has a few rosters left . The Albuquerque Beta Sigma Phi webpage is coming along wonderfully. However, some chapters still need to get articles and pictures into Anne. Anne thanked Janice Swope for the informative article on the history of Honors Luncheon and on Toys for Tots. Reminder: City Council minutes are on the webpage. The website is: www.abqbetasigmaphi.com.
Scrapbook - No report.
Scholarship - Peggy Jourden: No Report.
Service - Beth Talbert : Please remember to bring you toys for Toys for Tots to the December meeting. At least 2 per chapter. Beth took some toys that were brought to the November City Counci meeting.
EVENT REPORTS:
Honors Luncheon - Maria Romero-McCue gave a short report , the complete report will be ready at the December meeting. She thanked all the chapters that assisted on Honors Luncheon and all the chapters that attended the luncheon. She also mentioned the music that was played by the 2 young ladies for us during our luncheon. They played for 2 1/2 hours with no lunch. Chris Thorson will send a Thank You card to these 2 sisters on behalf of Beta Sigma Phi.
Membership/Workshop Event - Peggy Jourden reported the Membership Workshop will be held on 1-24-2008 from 9:30am to 1:00pm at the Manzano Mesa Multigenerational Center; 501 Elizabeth SE. Please do bring a guest. A salad lunch wil be provided. Door prizes ( handmade ceramic items) have graciasly been donated by Joyce Mortimer's boss.
Valentine Dance - Storm Gonzalez of Delta Omega: reported that the dance will be at the Sheraton Uptown at Menaul and Louisiana on February 7, 2009 starting at 6:00pm. Dinner will be $36.00 and you will have a choice of: London Broil, Chicken or Salmon. Invitations and reservation lists will be in the chapter folders at the December City Council meeting.
Founder's Day - No Report.
Order of the Rose - No report.
Silver Circle - No report.
Golden Circle/Diamond Circle - Louise Bumstead of Laureate Psi mentioned that names should be sent to her.
Women of the Year - No Report.
Mother/Daughter Legacy Tea - No Report.
UNFINISHED BUSINESS:
Voting on the change to put the 2009-2010 roster on CD was held during roll call.
NEW BUSINESS:
Debbie Davis requested that Janice Swope do another historical article, this one on the Workshop for our webpage.
ANNOUNCEMENTS:
Toys for Tots - please bring your toys to the December 1st meeting.
Laureate Alpha is raffling off a Chile Angel Quilt to raise funds for their service project. Drawing will be held at the December City Council Meeting.
Xi Delta is still selling their handmade Christmas cards to raise funds for their service project.
Diane Bagshaw of Xi Alpha mentioned that their chapter is still selling their cookbooks and they are $10.00 each and Wanda Dudley mentioned that her chapter is still selling Entertainment books for $35.00 each.
Please do stop by and look at the books that Xi Alpha Omicron is selling for a fund raiser at the back of the library.
Next City Council Meeting : December 1, 2008 at Cleveland Middle School Library at 7:00pm.
The meeting was adjourned at 7:55pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully Submitted,
Carol Lindenmuth , Recording Secretary /BSP
CITY COUNCIL MINUTES
OCTOBER 6, 2008
The City Council of the Albuquerque Beta Sigma Phi met at Cleveland Middle School at 7:06 pm. Mary Gilliland, Vice President, led the Opening Ritual.
Janice Swope led a mini-discussion on the By-laws, Standing Rules and Tradition Changes since they were to be voted on this evening during roll call.
ROLL CALL: members from 25 chapters were present. A quorum was present. Currently Beta Sigma Phi has 264 active members
INTRODUCTION OF GUEST CHAPTERS: Peggy Jourden 2nd Vice President, introduced guest chapters : Beta Psi, Xi Alpha Omicron and Preceptor Iota.
MINUTES: It was moved and second to dispense with the reading of the August 2008 minutes. Mary Gilliland's email was corrected to read: momgill8@aol.com.
OFFICER REPORTS:
1st Vice President - Mary Gilliland: No new members were received from the website nor from International this past month. Please do contact the three names that were given out last month: Liz Telles, Patty Conejo and Debbie Redhouse. Several new names to add to the contact list are; Inez Dykes at 944-6880. She is in a retirement home and would need a ride. Address is 1501 Tijeras NE. Please contact: Carmela Aragon at 830-8344 and Rhonda Davis at 830-8186 or 830-8190, both of these ladies work at NM bank & Trust.
2nd Vice President - Peggy Jourden: Due to new personnel at APS -our organization has been classified into a new catagory (4) instead of (3). Catagory 4 is for Civic Clubs meeting at a school location and the annual bill for a civic club to meet is $200.00 not $100.00. It was moved and seconded to pay the amended bill of $200.00.
Treasurer's Report - Mary Gilliland : Treasurers report ending September 30, 2008 was distributed to all chapters by placing a copy each chapter folder. Reminder: all chapters must pay their city council dues and scholarship assessments to Lucinda Fairfield by the end of October or a late fee will be assessed.
Recording Secretary - Carol Lindenmuth: No report. Corresponding Secretary - Chris Thorsen: Read 3 pieces of correspondence : 1) Xi Alpha Omicron is requesting premission to have a book sale in the hall before and after the November City Council Meeting. They are also requesting premission to repeat this sale at the workshop this year. Premission was granted. 2) Xi Delta is requesting a table at the Honors Luncheon to sell handmade Christmas cards as a chapter fund raiser. It was suggested that the chapter discuss this with Maria Romero-McCue and the hotel. 3) Laureate Delta is requesting the approval of the City Council in the transfer of members Connie Pera Peritore and Thereasa Garcia from Laureate Kappa Chapter to Laureate Delta. These members prefer a daytime chapter and Laureate Delta are pleased to have them join their afternoon chapter. It was moved and seconded to approve the transfer of these 2 members.
The following cards were sent out : 1) Lily Timmons (Laureate Psi) - in hospice at the Albuquerque Rehab Hospital. 2) Joanne Rink (Preceptor Beta Epsilon) - h er mother passed away. 3) Kathy Stringer (Preceptor Iota) was ill. 4) Robert Zarn, husband of Margaret Zarn (Laureate Delta) had surgery.
Parliamentarian - Beth Talbert: No report.
COMMITTEE REPORTS:
Executive Board - Carol Lindenmuth, Recording Secretary: reported that the Executive Board met at Peggy Jourden's house at 11: 30am on October 4, 2008 . Mary will be overseeing the October City Council Meeting since Debbie will be in Washinton, DC . Cinda please bring a check or the checkbook to the Honors Luncheon . The next Exective Board Meeting will be held on November 2nd, Sunday at Chris Thorson's house at 11:30am.
Advisory Board - No Report.
Contact - Ruth Cook: contacted all presidents. Carolyn Fassel of Upsilon Master needs to be contacted by phone.
Rosters - Anne Hayward : reported that ther are still a few rosters left. Roster changes are as follows: 1) Betty Jo Stevenson of Upsilon Master has passed away. 2) Anne Cunningham has transferred from Laureate Kappa to Preceptor Rho. Her information is as follows: Anne Cunningham (Rich) 268-4201; 526 Mesilla NE, 87108; cell #: 269-1122; email: albuqannie@msn.com.
Scrapbook - No report.
Scholarship - Peggy Jourden: No Report.
Service - Beth Talbert: Toys for Tots need help with the distribution of the toys in December. Beth will give out phone numbers to contact by next month and a flyer will also be distributed next month.
EVENT REPORTS:
Honors Luncheon - Maria Romero-McCue gave a report and the formal invitations are in each chapters folder. The luncheon will be from 11:30am to 2:00pm on November 1, 2008 at the Marriott on Louisiana. A fashion show by Talbots will be held and if you bring one can of vegetables or fruit for the Roadrunner Food Bank to the luncheon you will receive a Talbots' coupon. Maria still needs 5 more models. Entertainment will be provided. Please RSVP to Maria by October 20, 2008. Janice Swope needs the names of the 2008-2009 Valentine Queen and the 2007-2008 Woman of the Year for the program. She also needs names for the Legacy daughter drawing.
Membership/Workshop Event - Chapters working on this event, please meet with Peggy Jourden after the City Council meeting.
Valentine Dance - Delta Omega: The dinner and dance will be held at the Sheraton Uptown (at Louisiana and Menaul) on February 7, 2009. Invitations will be out to each chapter soon.
Founder's Day - No Report.
Order of the Rose - - No report.
Silver Circle - - No report.
Golden Circle/Diamond Circle - No Report.
Women of the Year - - No Report.
Mother/Daughter Legacy Tea - Carol Pettit is taking names for legacy daughter drawing. The name will be announced at the Honors Luncheon. You can email Carol with your names.
UNFINISHED BUSINESS:
Voting on the changes to the By-laws, Standing Rules and Traditions was held during roll call.
NEW BUSINESS:
Carol Pettit: reviewed (read and explained) the Audit Report.
Anne Hayward opened the discussion for the topic of putting the 2009-2010 roster on to a CD or the website (the website would be password protected). By next year the bound books that we have will be up to $8.00 or $10.00 each. By putting the roster on a computer disc we could save money and lots of trees. A roster committee can prepare the CD of the roster and then a CD will be distributed to each chapter. Janice Swope made a motion to put the roster on a CD for the year of 2009-2010. It was moved and seconded that this motion be taken back to each chapter and that the chapters vote. At the Novmber City Council meeting there will be council vote on the roster being put on a CD .
Anne also mentioned that the traffic on our website has been very slow for the past 3 weeks and she emphasized that this is our site and is our link to the outside world and an excellent way to entice prospective new members. She still needs more information from all chapters and more pictures too! The website is: www.abqbetasigmaphi.com.
ANNOUNCEMENTS: Toys for Tots - please bring your toys to the December 1st meeting. Laureate Alpha is raffling off a Chile Angel Quilt. Drawing will be held at the December City Council Meeting. Xi Alpha are selling the live wreaths again this year ($20.00 each), but they are not ordering as many as they did last year..so you need to contact Dianne Bagshaw early if you are interested in purchasing a wreath. Reminder: From Xi Delta: Orders can be placed online for Pampered Chef products and the proceeds from these internet sales will still be credited to our organization. Erica Samson the daughter of Linda Kirby, who had received the Beta Sigma Phi scholarship graduated Magnum Cum Laude.
Next City Council Meeting : November 3, 2008 at Cleveland Middle School Library at 7:00pm.
The meeting was adjourned at 8:12 pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully Submitted,
Carol Lindenmuth , Recording Secretary /BSP
CITY COUNCIL MINUTES
AUGUST 25, 2008
The City Council of the Albuquerque Beta Sigma Phi met at Cleveland Middle School at 7:08 pm. Debbie Davis, President, led the Opening Ritual.
ROLL CALL: members from 26 chapters were present. A quorum was present.
MINUTES: It was moved and second to dispense with the reading of the May 2008 minutes.
INTRODUCTION OF GUEST CHAPTERS: Peggy Jourden - 2nd Vice President, introduced guest chapters : Beta Psi, Xi Alpha Omicron and Preceptor Iota.
OFFICER REPORTS:
1st Vice President - Mary Gilliland: Mary received no new pledge sheets from International this month, since the computer was down. Our sister, Debbie Redhouse (899-8738) is looking for a new chapter with meetings on the west side of town. The list of the City Council inventory (supplies owned) was handed out. The Sister Chapters are listed in the 2008-2009 roster. Mary has the tape (a copy) of "Once Upon a Time" and it explains how and why Beta Sigma Phi was started. It is very interesting and can be used for rushing or chapter programs. Mary still needs to hear back from several chapters, more information regarding the make up of each chapter (ages, when you meet, activities, etc). This information will help her to recruit new members. Email her at momgill8Aaol.com.
2nd Vice President - Peggy Jourden: We will be having our city council meeting for the entire 2008-2009 year at Cleveland Middle School. The City Council Workshop will be held on January 24, 2009 at Manzano Mesa Multigenerational Center from 10:00am to 1:00pm.
Treasurer's Report - Lucinda Fairfield: Motion was made and second to approve to pay the deficit from the 07-08 Founders Day event (overage of $233.68). Treasurer reviewed the report for the period ending July 31, 2008. Cinda reviewed the protocol for reimbursements of special events. No invoices to the treasurer, give them to the chairperson of the event. No cash to the treasurer. The treasurer will not have the checkbook at city council meetings. June 30, 2009 will be the deadline to submit receipts and invoices to the outgoing treasurer. After June 30, 2009, the treasurer will be unable to accept receipts for the past season and chapters will forfeit the right for CC reimbursements. A notice to this effect will go out to all chapters. Tonight (8-25-2008) will be the last night that chapters will receive the Treasurers report via a handout. In the future the report will be emailed to the president and the city council representative of each chapter. Teaser: how to save a $1000.00 under New Business.
Recording Secretary - Carol Lindenmuth: Asked members to review the City Council contact list and make corrections.
Corresponding Secretary - Chris Thorsen: Read 2 pieces of correspondence, both from Robin Chall. One was a Thank You card for being selected, Woman of the Year and the other was a Thank You card for the beautiful candlesticks. If you want a card to go out from city council, please sign the sheet, email or call her and she will send out the cards. Chris announced that she still has last years event folders for: Legacy Daughters; Founders Day and the Valentines Event.The following cards were sent out during the summer break: 1) Carole Curry-surgery on 5/15; 2) Bessie Aragon-eye surgery on 6/25; 3) Sandy Hunter-surgery on 6/25; 4) Laureate Kappa-June birthday; 5) Laureate Psi-June birthday; 6) Upsilon Master-June birthday; 7) Eta Alpha-July birthday; 8) Xi Gamma Eta-July birthday; 9) Psi Master-July birthday; Xi 10) Delta-July birthday; 11) Preceptor Alpha-August birthday; 12) Laureate Alpha Pi-September birthday; 13) Mary Gorenz-daughter-in-law passed away; 14) Sandy Hunter-sister-in-law passed away; 15) Thereasa Garcia-sister passed away.
Parliamentarian - Beth Talbert: Review of Roberts Rules as to how discussions should be held, time limits and waiting to be recognized by the Chair. The first time, the speaker will be allowed 2 minutes to address the chair and the second time one minute.
COMMITTEE REPORTS:
Executive Board - Debbie Davis , President, reported that the Executive Board met at Monroes Restaurant at 11:00am on August 23, 2008. Debbie explained how she would like to see how this years meetings to be run. She also mentioned that she will be having surgery on August 28, 2008. Chris Thorsen will also be having surgery on her eye. Nicole Brady, our city council sponsor mentioned that she was glad that the Olympics was over. She also discussed the cancellation of the noon show where Beta Sigma Phi could have received PR exposure. Debbie asked Nicole if she would write an article for us and Nicole said yes. The agenda for the 8-25-2008 City Council meeting was discussed.
Advisory Board - No Report.
Contact - Ruth Cook: contacted all presidents. Faythe Nelson needs to be added to the contact list.
Rosters - Anne Hayward from Alpha Chi provided chapters with their rosters. Anne handed all rosters out except to Preceptor Iota. Due to the reduced number of rosters ordered the cost of each roster increased to $5.75. Any roster changes are to be made in writing to Anne Hayward at 14500 Oakwood Pl NE, 87123 or email her at blumoon@comcast.net . Thank you Alpha Chi for the awesome job on the rosters!
Anne stated that our wedsite is up and running. address: www.abqbetasigmaphi.com . Please send her any photos, articles or any information on up-coming events and she will put them on the website. She needs articles, this is everyones site and this site is an excellent way to attract new members to Beta Sigma Phi. A website committee will be formed in the near future to assist Anne with the upkeep of our site.
Scrapbook - No report.
Scholarship - Peggy Jourden: No Report.
Service - Beth Talbert: made a suggestion as to how to spread out your disbursements and yet increase the number of toy for our Toys For Tots Drive in December. She suggested that one toy be bought in the months of September, October, November and December.
EVENT REPORTS:
Honors Luncheon - No Report. The luncheon will be at 11:30am on November 1, 2008 at the Marriott on Louisiana.
Membership/Workshop Event - will be held on january 24, 2009 at Manzano Mesa Multigenerational Center from 10:00am to 1:00pm.
Valentine Dance - Storm Gonzales: Scouting for locations.
Founder's Day - No Report. The luncheon will be at 11:00am on April 25, 2009 at the Mountain View Club (KAFB)
Order of the Rose - - No report.
Silver Circle - - No report.
Golden Circle/Diamond Circle - No Report.
Women of the Year - - No Report.
Mother/Daughter Legacy Tea - No Report. The tea will be from 2pm to 4pm on May 5, 2009 at the Montgomery Towers.
UNFINISHED BUSINESS: The next state convention is in Los Alamos, NM. June 5th through the 7th.
NEW BUSINESS:
Teaser: how to save a $1000.00 : Anne Hayward and Cinda Fairfield are suggesting that the roster for next year be put on CDs. By putting the roster on a computer disc we could save money and lots of trees. Think Green! Anne also mentioned that the roster could be added to the website and be password protected.
Approval of the 2008-2009 City Council Budget: Cinda reviewed the proposed budget, stating that the 2 biggest changes were Scrapbook and Chapter Women of the Year - each increased to $100.00. Debbie Davis asked if there were any questions to the proposed budget. There were no questions. A motion was made and second to accept the Proposed 2008-2009 Budget as is. The motioned passed with 42 ayes.
By-Law, Standing Rules, Traditions: Changes were review by Janice Swope. Janice stated that the proposed changes were discussed at the May 24, 2008 Advisory Board Meeting. Janice requested that these proposed changes be taken back to each chapter and have a chapter vote. At the October City Council meeting, these changes will be voted on. Each chapter will have a maximum of 2 votes per chapter, if 2 representatives are present. If one representative is present, that will be only one vote.
**Article III, Section B. Voting, #1. (page 70; 2007-2008) Representatives or alternate(s) are the voting members. Add: Each chapter has two(2) votes if representatives are in attendance.
**Article X, Finances, Section E. (newly added 2007-2008) To pay for the annual scholarship, members will be assessed $3.00. Add: per year due at the August City Council meeting.
**Article X, Finances, Section L. (new) Add #4. Excess New Mexico Convention Funds shall be held in a separate account.
**Standing Rule #2. (page 81; 2007-2008) ...It is requested that all motions be submitted in writing to any member of the Executive Board..Add: before their monthly meeting or 10 days...
**Standing Rule #13 (page 84; 2007-2008) Change the time of drawing to (add: Honors Luncheon) rather than Founder's Day. Remove the word "outgoing" in two places.
**Standing Rule #14. Committees, ix (page 85; 2007-2008) Add: Mother Daughter Legacy Tea.
**Traditions #7. (page 88; 2007-2008) ...The committee will accept names for the Legacy daughters to be drawn at Add: Honors Luncheon.**Traditions #11 (new) Add: When a chapter in Albuquerque Beta Sigma Phi disbands or ceases to exist, the Beta Sigma Phi properties should be given to City Council to be used for new chapters or the Council.
ANNOUNCEMENTS: NoneNext City Council Meeting October 6, 2008 at Cleveland Middle School Library at 7:00pm.
The meeting was adjuourned at 8:20 pm by repeating the Closing Ritual and holding hands for the Mitzpah.
Respectfully Submitted,
Carol Lindenmuth , Recording Secretary /BSP
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